Admin Executive

We are looking for a proactive and organized Admin Executive to manage day-to-day office administration, facilities, procurement, vendor coordination, and workplace requirements.

Key Responsibilities

Manage daily office administration and facility operations, including housekeeping, security, pantry, maintenance, utilities, and stationery. Coordinate administrative procurement from requirement and quotation to approval, delivery, and invoice processing. Manage vendors and service providers, including follow-ups, renewals, and issue resolution.

Maintain records of assets, inventory, vendors, contracts, and administrative expenses. Handle employee administrative requirements such as workstations, access cards, seating, and office facilities. Coordinate logistics for meetings, events, and internal activities. Maintain administrative trackers, documentation, invoices, and reports.

Support workplace safety, security, and compliance requirements. Identify opportunities to improve processes, control costs, and improve workplace efficiency.

Requirements

Bachelor’s degree in Administration, Management, or a related field. 2–5 years of relevant experience in administration/facilities. Strong coordination, vendor management, and negotiation skills. Good communication, organization, and follow-up skills. Proficiency in MS Office/Google Workspace. Ability to manage multiple priorities independently.