Project Manager (Not IT)

Position Summary

We are seeking a highly organized & proactive Project Manager to oversee the end-to-end coordination & execution of tradeshow exhibits, from initial design through final production. This role will serve as the primary point of contact between internal stakeholders & external vendors, ensuring that all projects are delivered on schedule, within budget, aligned with the defined scope, & to the highest quality standards.

Key Responsibilities

Serve as the primary point of contact for internal teams & manage all external communication with contractors/suppliers. Take full accountability for project timelines, budgets, & overall project execution. Identify, source, & procure components/materials required for the execution of the project. Collect & verify all the information required to process and execute contracts.

Review all project-related contracts before client approval to ensure scope of work and timelines. Monitor the development of construction & setup drawings to ensure accuracy & timely delivery. Schedule & lead Pre-Engineering and Put to Work meetings. Attend and contribute to Design Collaboration, Loadout, & Pre-Setup Lead Call meetings.

Coordinate cross-functional teams to ensure project milestones are met efficiently & effectively.

Qualifications

Education

& Experience Bachelor’s degree preferred. Tradeshow and/or event management experience preferred. Minimum of 3 years of project management experience. Skills & Competencies Communication: Clearly conveying ideas, expectations, & feedback to team members & stakeholders. Active listening & adapting communication style to different audiences.

Problem-Solving: Identifying issues early & developing creative, practical solutions. Time Management: Prioritizing tasks, managing deadlines, & ensuring efficient use of resources. Adaptability: Staying flexible & calm under pressure, especially when project scopes/timelines shift. Conflict Resolution: Navigating disagreements diplomatically & maintaining team cohesion.

Collaboration: Working effectively across departments & with diverse teams. Attention to Detail: Ensuring accuracy in planning, documentation, & execution. Negotiation: Balancing stakeholder needs, managing vendor contracts, & aligning expectations. Technical: Strong ability to read & interpret engineering/construction drawings & documents.

Work Environment: This is a full-time, on-site position based in our office. Schedule: Standard hours are Monday – Friday, 8:00 AM – 5:00 PM, with occasional overtime required to meet project deadlines and support event execution. We offer a flexible, open office setting that encourages collaboration & creativity while supporting individual focus.

Team members enjoy a dynamic space designed for both teamwork & independent work styles. Travel Requirements: This role requires less than 10% travel, primarily in support of large-scale client needs or major events.