Accounts Assistant (Finance)

Job Description Level Up Talent Solutions is looking for an Accounts Assistant to support the day-to-day finance operations of the organization, ensuring invoices are processed accurately and on time, payments are prepared and executed efficiently, and supplier accounts are properly maintained. The role will work closely with the Management Accountant and Finance Manager and will play an important part in maintaining accurate financial records, supporting payment and banking activities, and ensuring smooth and timely finance operations.

The successful candidate will be highly organized, detail-oriented, and comfortable managing high-volume transactional work while meeting strict payment and month-end deadlines.

Key Responsibilities

Accounts Payable & Invoice Processing Manage the accounts inbox and respond promptly to supplier queries, invoices, and statement requests. Upload and code supplier invoices in Beanworks, route invoices for approval, and follow up on outstanding sign-offs. Perform monthly supplier statement reconciliations to ensure accounts are accurate and up to date.

Manage the AMEX and RBS credit card process, including statements, receipts, supporting notes, and allocation in QuickBooks. Payments & Banking Prepare the weekly payment run, including delivery date checks and balance verification against QuickBooks. Process payments through RBS and AMEX across GBP, EUR, and USD accounts.

Prepare and send payment remittances to suppliers following each payment run. Coordinate with the Buying & Merchandising team regarding payment timing and priorities. Complete weekly bank postings across GBP, EUR, USD, and HSBC accounts. Conduct weekly cash reviews, monitor account balances, and promptly flag potential concerns.

Month-End & Financial Reporting Prepare monthly creditor analysis and ensure payments are correctly allocated. Conduct monthly packaging and materials invoice checks and reconcile them against stock counts. Process weekly staff expenses, ensuring receipts and required approvals are complete. Support the Management Accountant with month-end balance sheet reconciliations.

Assist with audit requirements and other finance-related tasks as needed.

Requirements

Previous experience in an Accounts Payable, Accounts Assistant, or Finance Assistant role. Experience using accounting software; QuickBooks or Beanworks experience is an advantage. Strong attention to detail with an accurate and methodical approach to data entry and reconciliation. Ability to manage high-volume transactional work while meeting tight deadlines.

Good communication skills with the ability to coordinate effectively with internal teams and external suppliers. Strong working knowledge of Microsoft Excel. Ability to work independently while collaborating effectively with the wider Finance team.