Finance & Administration Officer

Company Overview Afriqia HR Solutions Ltd. is a Sierra Leone-based human resources and consultancy firm providing professional services in recruitment, HR advisory, training and facilitation, research, diagnostics, consultancy and project management. We work with organisations across the development, humanitarian, public, private and social-impact sectors.

Role purpose The Finance and Administration Officer is an entry-level role providing practical finance and administrative support across Afriqia’s recruitment, HR advisory, training and consultancy activities. Working under the Finance and Business Intelligence Lead, the officer will maintain accurate financial and operational records, support assignment budgets, client billing, procurement and team coordination, and collect reliable data for reporting and management decisions.

The role offers opportunities for professional development within a consultancy. We are seeking someone who is curious, dependable and willing to take ownership, enjoys working with numbers and information, asks questions when clarification is needed, and understands the importance of accuracy and confidentiality.

Key Responsibilities

Finance, Accounting and Client Billing Record financial transactions accurately and on time, maintaining complete supporting documentation and organised financial files. Prepare payment requests and vouchers for suppliers, consultants, facilitators and staff reimbursements for approval. Prepare client invoices in coordination with pillar leads, maintain invoice and receivables schedules, and follow up on overdue payments.

Administer petty cash, maintaining accurate balances and supporting documentation. Prepare bank and cash reconciliations, investigate discrepancies and escalate unresolved items. Prepare month-end accounting schedules and provide documentation for internal and external audits. Assignment Budgets and Financial Tracking Maintain revenue, budget and expenditure schedules by pillar, client and assignment across recruitment, HR advisory, training and consultancy activities, flagging budget variances.

Support preparation of activity-based budgets and track approved project fund requests, communicating their status and escalating delays. Collect and check assignment timesheets, maintain approved staff-time records, and verify supporting consultant, facilitator and reimbursable expense documentation for completeness and accuracy with assignment leads.

Office Administration Procurement and Delivery Support Manage routine office administration and maintain organised electronic and physical administrative records. Coordinate supplier records, quotations, procurement documentation and purchase schedules. Monitor office supplies, inventory and equipment records. Coordinate routine office maintenance, connectivity and supplier service issues, escalating unresolved matters.

Support training delivery through venue and logistical arrangements, participant administration and materials preparation. Support recruitment, HR advisory and consultancy assignments through document preparation, administrative recordkeeping and routine coordination with pillar leads. Coordinate internal meetings, calendars, travel arrangements and administrative onboarding requirements.

Data Collection Quality and Management Reporting Check financial and operational spreadsheets and databases for accuracy, completeness and consistency, resolving or escalating discrepancies. Collect and compile attendance, approved leave, overtime, allowances and staff-change data for review by the designated HR and finance personnel.

Prepare routine reports, tables and charts on revenue, expenditure, receivables, budget performance and assignment costs using agreed templates. Support profitability analysis and dashboard updates under the supervision of the Finance and Business Intelligence Lead. Work priorities will be agreed with the Finance and Business Intelligence Lead in consultation with pillar leads.

Requirements

A degree, diploma or higher national diploma in Accounting, Finance, Business Administration, Economics, Management or a related discipline. Suitable for recent graduates and early-career professionals; relevant internship or work experience would be an advantage. Good working knowledge of accounting principles and double-entry bookkeeping.

Good working knowledge of Microsoft Office, particularly Excel, and Google Workspace, including shared documents and electronic filing. Strong attention to detail and commitment to accurate records and data. Good numerical and analytical skills. Strong organisational and time-management skills, with the ability to prioritise competing requests and meet deadlines.

Practical problem-solving skills, adaptability and sound judgement on when to seek guidance or escalate issues. Good written and spoken English. High standards of integrity, confidentiality and professional conduct.