Administrative Assistant-Facilities Management

Salary: $20.60 per hour Benefits: Generous benefits include paid time off including holidays and vacation, retirement match, and tuition remission for employee and dependents. Details at www.duq.edu/benefits Location: Facilities Management Position Status: Full-time Hours: Generally 7:00 a.m. – 3:00 p.m. Monday through Friday, but may vary based on operational need.

Position Number: 002461/30-510 FLSA Status: Non-exempt POSITION SUMMARY: This is complex clerical work requiring the exercise of professional judgment, progressive computer skills, and the ability to communicate clearly with staff, students, and the public. Work of this class requires a high degree of independent judgment and maintaining confidentiality for the various projects and functions that are performed by Facilities Management staff.

Job responsibilities

are expanding with the new CMMS system, Team Dynamix, combined with existing frontline department and campus support.

DUTIES AND RESPONSIBILITIES

Provides coverage to the Facilities Management front office operations. Primary point of contact for Facilities phone, door and emails. Provide support with multiple aspects of utility processing, reporting, maintenance and analysis. Contributes to the use of the existing CMMS (Computerized Maintenance Management System) Team Dynamix by monitoring and dispatching work orders.

Also assists with the creation and distribution of reports from the system. Provide clerical support to Facilities Management supervisors, administrators and other staff, both Union and non-Union employees, and student aides as assigned with strong attention to detail. Provide computer support for various department programs.

These include: Team Dynamix, Sitemaster, Watchdog, Kronos, Microsoft 365, etc. Provide support and coverage to various committees and programs across campus. Examples include: University Safety, Labor-Management, Facilities Partners and Tech Partners. Performs related work as assigned and required. SUPERVISORY RESPONSIBILITIES: Supervises student employees only.