Automotive Title Clerk

Job Summary

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We are seeking an organized, detail-oriented Automotive Title Clerk ** to manage and process vehicle titles, registrations, and sales paperwork. In this role, you will serve as a crucial link between our dealership, our customers, and the Department of Motor Vehicles (DMV), ensuring that all vehicle ownership transfers are legally compliant, accurate, and completed in a timely manner.

The ideal candidate possesses strong administrative skills, an understanding of state transportation regulations, and a commitment to maintaining flawless financial and legal transaction records.

Core Responsibilities **

• Process Paperwork: ** Prepare and submit accurate vehicle title and registration documents for both new and used car sales to state and local licensing bureaus.

• Verify Documentation: ** Review incoming title paperwork, trade-in packets, and dealer trades for completeness, verifying compliance with legal requirements and dealership policies.

• Liaise with Agencies: ** Maintain open communication with DMV offices, financial institutions, and management to resolve title, lien, or registration issues promptly.

• Track Outstandings: ** Compile and monitor a comprehensive ledger of all outstanding or problematic vehicle titles, reporting statuses directly to management and the comptroller.

• Calculate Fees: ** Compute correct state taxes, registration fees, and related transactional costs for vehicle sales.

• Database Management: Log vehicle warranties, extended contracts, and vehicle asset sales directly into our PBS Systems DMS.

• Compliance: ** Stay strictly abreast of changing local, state, and federal auto title laws and participate in ongoing industry training.

Qualifications

& Skills **

• Education: ** High school diploma or GED equivalent required.

• Experience: ** Minimum of 1-2 years of experience as an automotive title clerk or within a dealership administrative environment is highly preferred.

• Technical Proficiency: Hands-on experience using Dealership Management Software (DMS) is highly preferred.

• Attention to Detail: ** Proven ability to spot discrepancies in legal documentation, financial numbers, and vehicle identification data.

• Communication: ** Strong professional and articulate communication skills to interface with customers, sales personnel, and government agents.

• Certifications (Bonus): Holding an active Notary Public certification is a strong advantage.

Benefits

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• Health, dental, and vision insurance

• 401(k) retirement plan with company match

• Paid time off (PTO) and holiday pay

• Opportunities for professional development and career advancement