Job description
Our client is a reputable legal firm delivering outstanding legal services to a broad range of companies, private clients, and governments. They are looking to hire an Senior Executive Support in Lagos. The ideal candidate will be focused on providing dedicated Executive support to the Country Managing Partner (CMP) on management support functions, including but not limited to organizing work schedule, planning, and attending meetings, preparing management and operational reports, and managing internal projects.
Job Responsibilities
Executive Support: Assist the Country Managing Partner with planning, documenting and delivery of Firm-wide goals and strategic planning. Assist the Country Managing Partner to prepare and compile management reports and presentations, while exercising good judgment and discretion with highly confidential information. Facilitate and coordinate all meetings while preparing presentations and meeting materials as required on behalf of the Managing Partner.
Manage key projects with the goal of delivering every project on time, within budget and within scope
- Manage and track progress of each project internally and externally involving the different portfolios of the Country Managing Partner thereby increasing productivity and output. Conduct post-project evaluation and identify successful and unsuccessful project elements. Provide administrative support to the Country Managing Partner including but not limited to; scheduling meetings, managing incoming and outgoing phone calls as required, drafting correspondence, creating spreadsheets and presentations, preparing expense reports, establishing, and maintaining electronic and paper files, copying, and scanning with a good document management process. Act as a ‘gatekeeper’ creating a win-win situations for direct access to the Country Managing Partner’s time and office by managing and updating the Country Managing Partner’s calendar. This involves using discretion in identifying critical items, setting up meetings and making scheduling changes with minimal involvement by the Country Managing Partner while planning, coordinating, and ensuring the Managing Partner’s schedule is followed and valued. Travel management - coordinate all travel arrangements including flight negotiation (local and international), accommodation, transportation, expense reports and appointment/itinerary scheduling. Managing, organizing, scheduling, coordinating, and managing seminar series and speaking engagements across different time zones. Ensures materials and reports for signature are accurate and complete; proofreads and ensures accuracy, completeness and compliance with firm’s standards, policies, and procedures. Foster positive relationships while interacting with internal parties, stakeholders, other Partners, Associates, Clients, Vendors, etc. to provide or gather information as required. Build strong relationships within the Firm to ensure efficient and effective collaboration while fostering an atmosphere of engagement, as well as with other team members to ensure a high performance, client service-oriented work environment. Provide a bridge for smooth communication between the office of the Managing Partner and internal practice groups/departments; demonstrating leadership to maintain credibility, trust, and support with other members of staff contributing to a seamless transition through the rotational portfolios and designations held by the Country Managing Partner. Successfully complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Country Managing Partner’s ability to effectively lead the Firm. Prepare and ensure that minutes of meetings are accurate and timely. Attend meetings, participate in committees, and report to the Country Managing Partner as needed/required. Collaborate and provide effective support to the Country Managing Partner’s Personal Assistant as required. Strategic Initiatives: Liaise and work with other Partners, Senior management team, Unit Heads on strategic initiatives chaired by the Country Managing Partner ensuring efficiency in supporting the implementation/success in active collaboration with the Country Managing Partner. Provide leadership to build relationships crucial to the success of the Firm and manage a variety of special projects for the Country Managing Partner, some of which may have Firm-wide impact. Follow up on contacts made by the Country Managing Partner as directed and support the cultivation of ongoing relationships. Strategic and Operational Expertise: The ideal candidate should have strategic, high-level experience, not only in assisting executives but in contributing to the operational success of the firm, participating in high-level business decisions and strategic initiatives. Complex Client and Stakeholder Management: The candidate should have experience managing relationships with high-profile clients, board members, and key stakeholders, ensuring alignment with the Managing Partner’s business objectives. Global Business Coordination: Experience in overseeing global or multi-jurisdictional projects, working with international teams, and providing support for high-level business expansion or partnership initiatives. Project Management: Demonstrated ability to manage large-scale, complex initiatives (legal,client-driven, or internal operations) involving coordination across various departments or offices. Proficiency in project management tools and systems integration. Firm-Wide Operational Knowledge: A deep understanding of how corporate organizations operate at a senior strategic level, including business development, client management, and key strategies. Personnel Specification: A Bachelor’s degree in Business Administration, Law (optional),. Management, or a related field. A Master’s degree (MBA, MSc in Business Administration, or similar)is highly preferred, signaling the candidate’s ability to think strategically and contribute to business development and high-level decision-making. Minimum of Ten (10) years’ proven experience supporting C-Level Executives in a professional services firm. Relevant certifications in executive leadership, project management (e.g.,PMP, PRINCE2), or other top management certifications would be considered valuable. Interaction with top-level contacts with respect to highly sensitive and confidential information necessitating use of discretion and diplomacy. Ability to work independently and willingness to work long hours where required while multitasking with minimal/no supervision. Expert level written and verbal communication skills. Proven experience in Project Management. Demonstrated proactive approaches to problem-solving with strong decision-making capability. Emotional maturity, flexibility, and adaptability. Exceptional organization, event planning & project management skills Ability to manage multiple and rapidly changing priorities to meet the needs and expectations of the Managing Partner. Ability to anticipate the Country Managing Partner’s needs and collect or prepare information for review. Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment. Forward-looking thinker, who actively seeks opportunities and proposes solutions with an attention to detail. Skills and Competence Level: Exceptional Leadership and Influence: The ability to manage and influence senior stakeholders, providing strategic counsel, managing expectations, and contributing to decision-making at the Executive Leadership level. High-Level Communication Skills: Superior verbal and written communication skills to liaise with C-suite executives, external clients, partners, and senior stakeholders. Must possess the ability to draft high-level quality documents, strategic reports, and high-level client communications with precision. Strategic Vision: The ability to anticipate and address the needs of the Country Managing Partner and the firm. Experience in business strategy and advising on key decisions impacting business direction, profitability, and client relationships. Confidentiality and Discretion: A high degree of integrity, with an ability to handle highly sensitive business matters, client information, and documents with complete confidentiality. Negotiation Skills: Ability to represent the Managing Partner in negotiations and handle high-stakes client or business development discussions where confidentiality and strategy are paramount. Adaptability and Problem-Solving: Must thrive in a constantly evolving environment and demonstrate problem-solving abilities to manage complex, high-priority projects across multiple teams. Tech-Savvy: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), project management platforms, and software systems. Familiarity with document management systems and digital collaboration tools for seamless operations.