Chief Financial Officer

DODGE COUNTY SCHOOLS CHIEF FINANCIAL OFFICER (CFO) JOB DESCRIPTION Reports To: Superintendent Supervises: Finance Department Personnel Term of Employment: 12 Months Evaluation: Superintendent Salary: Board-Approved Salary Schedule POSITION SUMMARY The Chief Financial Officer (CFO) is responsible for the leadership, management, and oversight of all financial operations of Dodge County Schools.

The CFO ensures the accurate and timely administration of budgeting, accounting, payroll, accounts payable, accounts receivable, purchasing, cash management, financial reporting, and auditing. The CFO is responsible for maintaining sound financial practices, effective internal controls, and compliance with applicable federal and state laws, accounting standards, and Board policies.

The CFO serves as the primary financial advisor to the Superintendent and Board of Education.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Financial Management and Leadership Direct and supervise all district financial operations and Finance Department personnel. Develop, administer, and monitor the annual district budget and long-range financial plans. Provide financial guidance, analyses, and recommendations to the Superintendent and Board of Education.

Establish and enforce financial procedures, internal controls, and accountability measures. Ensure compliance with applicable laws, regulations, DOAA accounting standards, and Board policies. Accounting, Payroll, and Accounts Payable Oversee all accounting operations, including the general ledger, accounts payable, accounts receivable, payroll, and financial recordkeeping.

Ensure accurate and timely processing of employee salaries, supplements, deductions, benefits, retirement contributions, and payroll tax reporting. Ensure all purchases, invoices, purchase orders, vendor payments, and other expenditures are properly authorized, documented, coded, and processed. Monitor district revenues, expenditures, cash flow, bank accounts, and outstanding financial obligations.

Ensure monthly bank reconciliations are accurately completed, independently reviewed, and documented within established deadlines. Maintain appropriate separation of duties and safeguards to prevent errors, unauthorized transactions, and misuse of public funds. Purchasing, Budget Controls, and Financial Reporting Direct the district's purchasing and procurement processes in accordance with applicable laws and Board policies.

Monitor budgets, encumbrances, purchase orders, and expenditures to ensure appropriate use of district funds. Prepare and submit accurate and timely monthly, quarterly, and annual financial reports as required. Provide regular financial reports to the Superintendent and Board of Education. Coordinate budget preparation, millage rate information, and required budget hearings.

Auditing, Grants, and Compliance Coordinate annual financial audits and ensure financial records and supporting documentation are maintained in an audit-ready condition. Address audit findings and implement and monitor corrective action plans. Oversee the financial management and reporting of federal, state, local, and special revenue funds, including grants and SPLOST.

Ensure timely and accurate submission of all required financial reports to the Georgia Department of Education, Georgia Department of Audits and Accounts, and other applicable agencies. Oversee financial accountability for school activity funds, district assets, investments, and other financial resources, including the capital asset listing.

Supervision and Additional Responsibilities Supervise, train, support, and evaluate Finance Department personnel to ensure accuracy, efficiency, and accountability. Provide financial guidance and assistance to principals, directors, and other district personnel. Promptly identify, investigate, and report significant financial discrepancies, irregularities, and compliance concerns to the Superintendent.

Attend Board meetings and other meetings as directed by the Superintendent. Perform other duties as assigned by the Superintendent.

MINIMUM QUALIFICATIONS

Bachelor's degree in Accounting, Finance, Business Administration, or a related field. Minimum of five (5) years of progressively responsible experience in accounting, budgeting, auditing, or financial management. Demonstrated knowledge of accounting principles, financial reporting, payroll, purchasing, and internal controls.

Experience supervising financial operations or personnel. Strong organizational, analytical, communication, and problem-solving skills. Demonstrated integrity, professionalism, and commitment to responsible stewardship of public funds. Ability to lift up to 20 lbs, sit for extended periods, and travel between district facilities or to off-site state meetings.

PREFERRED QUALIFICATIONS

Master's degree in Accounting, Finance, Business Administration, or a related field. CPA, CGFM, CGFO, or comparable professional certification. Experience in Georgia public school finance and governmental accounting. Knowledge of Georgia Department of Education financial reporting, QBE funding, and school district financial management systems, including PCGenesis.

Experience coordinating financial audits and implementing corrective action plans. ACCOUNTABILITY The Chief Financial Officer is responsible for ensuring the accuracy, timeliness, compliance, and integrity of all district financial operations. Although individual duties may be delegated to Finance Department personnel, the CFO retains overall responsibility for ensuring that all financial functions are properly supervised, completed, reviewed, and documented.

The CFO shall maintain effective financial controls, address identified deficiencies promptly, and keep the Superintendent informed of significant financial matters. GENERAL PROVISIONS Dodge County Schools is an equal opportunity employer. Reasonable accommodations may be made for qualified individuals with disabilities.

This job description is not intended to be all-inclusive.

Responsibilities

may be modified or additional duties assigned by the Superintendent in accordance with district needs and applicable law.