Senior Administrative Assistant

Important Recruitment Information for this vacancy Job Posting closes: November 4th, 2026, at 11:59 pm Agency Information: The Kansas Board of Technical Professions is the licensing and regulatory agency for Architects, Geologist, Land Surveyors, Landscape Architects, and Professional Engineers. The Board is made up of eleven professional members, representing the five professions, and two public members, all of whom are appointed by the Governor.

About the Position Who can apply: Anyone Classified/Unclassified Service: Unclassified Full-Time/Part-Time: Full-time Regular/Temporary: Regular Work Schedule: Monday – Friday, 8:00 AM to 4:30 PM Eligible to Receive Benefits: Yes Veterans' Preference Eligible: Yes Application Deadline: November 4 th , 2026 at 11:59 pm Compensation: Hourly Pay Range: $18.

30 - $18.60 * Note: Salary can vary depending upon education, experience, or qualifications. Employment Benefits: Comprehensive medical, mental, dental, vision, and additional coverage Sick & Vacation leave Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave Paid State Holidays (designated by the Governor annually) Fitness Centers in select locations Employee discounts with the STAR Program Retirement and deferred compensation programs Visit the Employee Benefits page for more information Position Description: This position is the face of the agency and greets walk-in, telephone, and e-mail customers with positive, solid, customer-service-based assistance.

This position is the first point of contact for applicants and licensees, helping them find the information and forms needed to start their application processes. At full performance, it requires knowledge of the statutes and regulations that guide the licensing processes and must be able to connect customers with the correct resources within the agency to accomplish their goals.

This position is responsible to monitor and respond to the main phone line and email account to assist with basic questions or to transfer the customer to the correct staff member to respond. Distribute incoming mail to the correct staff member for processing. Take outgoing mail to the drop box. Process returned mail as undeliverable.

Assist with the agency newsletter twice a year, e-mail bulletins as necessary, and the website and LinkedIn page on an ongoing basis. Assist with updating the database used by the agency to track licenses and fees. Provide pocket cards upon request. Mail licenses approval packets. Scan documents for digital storage. Communicate with applicants and licensees to answer basic questions and to request missing documents.

Process change of address requests. Confirm submitted seals meet statutory specifications. Ensure reinstatement applications are complete before sending them to Licensing by checking continuing-education units and e-mailing applicants to request missing documentation. Assist with license verifications, receipts, and renewals.

Answer renewal questions. Perform other duties as assigned in support of the agency’s mission.

Minimum Qualifications

High School Diploma/GED, College Degree preferred 3 years of administrative support work Special Knowledge, Skills & Abilities Microsoft Office software (Word, Excel, PowerPoint, Outlook, Teams, etc.) LinkedIn and Canva Strong written, verbal, and interpersonal communication skills Post Offer Requirement: Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas.

Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer . A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law. Please be encouraged if you have a missing tax return(s) or you owe taxes to the State of Kansas, the Kansas Department of Revenue will work with you.

The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue

• Tax Clearance Frequently Asked Questions Recruiter Contact Information: Name : Sarah Aasen Email : [email protected] Job Application Process: First Sign in or register as a New User . Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications. Upload required documents listed below for the Careers> My Job Applications page. Start your draft job application , upload other required documents, and Submit when it is complete. Manage your draft and submitted applications on the Careers> My Job Applications page. Check your email and My Job Notifications for written communications from the Recruiter. Email – sent to the Preferred email on the My Contact Information page Notifications – view the Careers> My Job Notifications page Helpful Resources at jobs.ks.gov : “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions" Upload these on the Careers
• My Job Applications page DD FM 214 (if you are claiming Veteran’s Preference) Upload these on the Attachments step in your Job Application Resume Letter of Interest / Cover Letter How to Claim Veterans Preference: Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager. Learn more about claiming Veteran’s Preference How to Claim Disability Hiring Preference Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager. Learn more about claiming Disability Hiring Preference PLEASE NOTE : The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be emailed to [email protected] , or can be mailed/delivered in person to: ATTN: Disability Hiring Preference Coordinator Office of Personnel Services Docking State Office Building 915 SW Harrison Street, Suite 260, Topeka, KS 66612 Equal Employment Opportunity: The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.