Facilities Coordinator II

Overview

Where purpose meets opportunity Medxcel is here to lead the transformation of healthcare facilities management by incorporating a new approach to providing services. Created by healthcare, for healthcare, we have a dedicated focus on our people and customers, as well as providing tools, processes, support resources, data analytics and insource strategies that drive results Your future role at a glance Location: Austin, TX Facility: Seton Medical Center Department: Facilities Schedule: Day shift | Full-time Benefits that help you thrive Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options.

Financial security & retirement : employer-matched 403(b), planning and hardship resources, disability and life insurance. Time to recharge: pro-rated paid time off (PTO) and holidays. Career growth: Tuition reimbursement, ongoing professional development and online learning. Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources.

Family support: parental leave, adoption assistance and family benefits. Benefit options and eligibility vary by position, scheduled hours and location.

Benefits

are subject to change at any time. Your recruiter will provide the most up-to-date details during the hiring process.

Responsibilities

How you’ll make an impact in this role Serves as the professional first contact for all clients, vendors, and staff via phone, email, and in person. Provides general meeting support, including arranging, follow-up calls, maintaining schedules, securing food and supplies, copying, and faxing. Provides comprehensive support to the administrator or executive, which includes managing their calendar, assisting with meeting setup, preparing agendas and materials for meetings/conferences, taking minutes, and reviewing/editing documents for signature.

Responsible for all travel coordination, including making staff travel arrangements, preparing itineraries, expense tracking, and maintaining travel vouchers and records. This also involves ordering and managing supplies/tools and maintaining storage areas. Identifies and implements systems to streamline and gain efficiencies in work processes.

This includes establishing and maintaining various filing and records management systems. Organizes and coordinates projects, conferences, and other events. Assists leaders in preparing committee reports (including data maintenance/retrieval), prepares meeting minutes and follows up on action items, and participates in multidisciplinary meetings and committees addressing organizational issues.

Qualifications

What minimum requirements you’ll need Must have one or more of the following: Education: High School Diploma Graduate of trade school Experience : 2 or more years’ experience in administrative role(s). Other equivalent combination of relevant education or experience How you’ll make an impact in this role Serves as the professional first contact for all clients, vendors, and staff via phone, email, and in person.

Provides general meeting support, including arranging, follow-up calls, maintaining schedules, securing food and supplies, copying, and faxing. Provides comprehensive support to the administrator or executive, which includes managing their calendar, assisting with meeting setup, preparing agendas and materials for meetings/conferences, taking minutes, and reviewing/editing documents for signature.

Responsible for all travel coordination, including making staff travel arrangements, preparing itineraries, expense tracking, and maintaining travel vouchers and records. This also involves ordering and managing supplies/tools and maintaining storage areas. Identifies and implements systems to streamline and gain efficiencies in work processes.

This includes establishing and maintaining various filing and records management systems. Organizes and coordinates projects, conferences, and other events. Assists leaders in preparing committee reports (including data maintenance/retrieval), prepares meeting minutes and follows up on action items, and participates in multidisciplinary meetings and committees addressing organizational issues.

What minimum requirements you’ll need Must have one or more of the following: Education: High School Diploma Graduate of trade school Experience : 2 or more years’ experience in administrative role(s). Other equivalent combination of relevant education or experience