Procurement Officer

Job profile We are looking for a colleague who will coordinate procurement initiatives across the full procurement and contract lifecycle, from planning and implementation to contract management and reporting. Working closely with internal teams, the jobholder will manage and ensure successful delivery of complex, high-value procurement procedures.

This role requires extensive experience in coordinating procurement procedures throughout the procurement lifecycle and solid knowledge of relevant EU rules and regulations. The Agency is committed to continually enhancing its operational processes, therefore, the candidates must demonstrate flexibility, openness to change, and the ability to adapt to evolving roles and tasks within our organisation.

Main responsibilities Advise on and contribute to the development and implementation of ACER’s procurement and contract management related policies, procedures, guidelines and templates in accordance with the relevant legal framework; Prepare, monitor, analyze and report on the implementation of the annual procurement plan of the Agency; Coordinate day-to-day implementation of procurement activities, ensuring the effective delivery of procurement and contract services in line with the EU Financial Regulation and internal financial and procurement rules of the Agency; Manage complex procurement procedures, including framework contract procedures, and high-value contracts throughout their lifecycle, from preparation and launch to contract administration, reporting and compliance with applicable rules and regulations; Collaborate with and advise internal teams to plan, monitor and deliver procurement and contract management activities, supporting the operational objectives across the Agency; Promote best-practice and contribute to the development and continuous improvement of procurement and contract management related policies, standard operating procedures, and tools within the Agency; Monitor procurement and contract management activities to ensure proper documentation, filing, and reporting according to applicable rules and requirements; Monitor EU legislation, case law and best practices relevant to procurement and contract management, ensuring timely integration into ACER’s processes.

Participate in relevant meetings, working groups, and external fora on procurement related topics. Contribute to various reports, notes and presentations for Senior Management and ACER’s Governance Boards; Contribute to the planning, monitoring and implementation of ACER’s annual budget; Implement internal controls and contribute to audits related to the area of responsibility and coordinate the related follow-up actions.

Core Competencies All staff working at ACER share the following core competencies: Cooperating : working with others towards achieving work goals; Delivering quality results : focusing on achieving results while applying relevant processes and procedures to meet quality standards; Communicating : sharing relevant information clearly and concisely, sharing useful information with others as appropriate; Problem solving : having the ability to identify and raise issues or concerns and seeking to anticipate problems a positive and helpful manner; Being service oriented : complying with ACER's rules and procedures, providing support and delivering services with a view to provide added value; Self-development and knowledge sharing : ability to share knowledge to support team effectiveness, while seeking feedback to enhance own performance; Valuing diversity : welcoming and working respectfully, inclusively and effectively with people from diverse backgrounds, while demonstrating respect and understanding of different points of view.

Specific/ functional competencies The jobholder will be required to have the following specific / functional competencies: Planning and organising : Ability to plan and organise their work in support of achieving the team’s priorities. Monitor the progress of tasks and activities and keep their supervisor informed of progress.

Having knowledge and skills in regulations and procedures : Having knowledge of the tasks and main documents of the Agency, working in compliance with ACER’s regulations, rules and policies. Having procurement expertise : Good understanding of the budgetary process, including the steps, procedures, reporting as well as the time and resources needed for projects or activities.

Eligibility Criteria To have a level of education which corresponds to completed university studies of at least four (4) years, attested by a diploma or have a level of education which corresponds to completed university studies of at least three (3) years attested by a diploma and professional experience of at least one (1) year; (Only study titles that have been awarded in the EU Member States or Norway, Iceland and Liechtenstein or that are subject to the equivalence certificates issued by the authorities in the said Member States shall be taken into consideration.)

By the closing date for applications candidates must have acquired at least six (6) years of appropriate professional experience after obtaining the qualifications above; To be a national of a Member State of the European Union or Norway, Iceland and Liechtenstein; To have a thorough knowledge of one of the official languages of the European Union or Norway, Iceland and Liechtenstein and satisfactory knowledge of a second of these languages (level B2 of CEFR) to the extent necessary to perform their duties; To be entitled to their full rights as a citizen; To have fulfilled any obligations imposed by the applicable laws concerning military service; To be physically fit to perform the duties linked to the post.

Selection Criteria Essential Proven experience of at least 6 years in similar tasks/responsibilities as required by the role as described under “Main responsibilities”; Professional experience in using IT tools for procurement planning procedures, including advanced use of Microsoft Excel; Extensive knowledge of relevant EU financial rules and regulations, including Regulation 2024/2509 and Directive 2014/24/EU, demonstrated through relevant professional experience in applying these rules in practice; Experience in managing various types of procurement procedures, covering the entire procurement cycle (from launching to signing the contract and subsequent contract management); Professional experience in liaising and coordinating with various stakeholders, e.

g. management, internal services, other EU bodies and institutions, external contractors, suppliers and other relevant stakeholders in the context of procurement or contract-related activities. Advantageous University degree in Finance, Accounting, Economics or Law; Relevant professional experience working in an international and multicultural environment.

Please consult the Selection Notice for additional information: Selection Notice