Engineer (MIS) - Solar O&M

JOB DESCRIPTION Position: Junior Engineer/Engineer MIS – Solar O&M Department: Renewable Energy – Solar O&M Location: Hyderabad Function: Solar Operations & Maintenance Reporting To: Manager – Solar O&M / Head– Solar O&M Experience: 1-6 Year Education: B.Tech/Diploma-Electrical

1. Purpose of the Role To support the Head Office Solar O&M team through effective MIS, coordination, tracking, follow-up, reporting and closure of O&M-related activities across multiple solar projects, ensuring accurate, timely and reliable information is available for management review and decision-making. The role will act as the central HO coordination point for PGT, HOTO, O&M readiness, action trackers, vendor bills and pending O&M activities , working closely with site, project and support-function teams to drive timely closure. This is primarily an HO-based coordination and reporting position and not a site execution role.
2. Key Roles & Responsibilities 2.1 PGT & HOTO Coordination Track and follow up on Plant Guarantee Test (PGT) activities across all projects. Maintain project-wise PGT status trackers covering schedule, test status, observations, reports and closure. Coordinate with site and project teams for timely completion and closure of PGT activities and related documentation. Follow up on Handover & Takeover (HOTO) activities, including: Pending punch points As-built drawings, test certificates and technical documentation Spares, tools, tackles and materials handover OEM manuals, warranties and other handover requirements Maintain project-wise HOTO and punch-point status trackers with responsibility, target date and closure status. Highlight delays and escalate long-pending PGT/HOTO issues to the HO O&M team. 2.2 MIS & Dashboard Management Prepare, update and circulate daily, weekly and monthly Solar O&M MIS reports . Maintain O&M dashboards covering: PGT and HOTO status O&M readiness status Manpower deployment Generation, availability and PR/CUF data Pending activities and open action points Other key O&M KPIs as defined by management Ensure timely collection of data from project/site teams as per defined reporting formats and timelines. Verify, validate and consolidate data before reporting, and highlight gaps or inconsistencies to the concerned teams. Prepare management-level summaries, status reports and review inputs as required. 2.3 Tracker Preparation & Follow-up Prepare and circulate project-wise action trackers after review meetings and discussions. Track pending activities, responsible persons, target dates and closure status. Regularly follow up with respective stakeholders until closure of each action point. Publish periodic ageing analysis of open points and highlight overdue items. Escalate critical delays and long-pending issues to the HO O&M team as per the escalation matrix. 2.4 Stakeholder Coordination Coordinate with site teams, project teams, EPC teams, O&M vendors, contractors, SCM, Commercial, Finance, HR, QA/QC and other internal/external stakeholders. Follow up on pending actions and ensure timely responses and closures. Schedule review meetings, prepare agendas and circulate Minutes of Meeting (MOM) with clear action points. Maintain proper communication records, correspondence and action-point history. 2.5 Bills & Commercial Follow-up Coordinate and follow up on O&M/vendor bills , supporting documents, work-completion certifications, approvals and payment status. Track pending bills and coordinate with Commercial/Finance and project teams for timely processing. Maintain a project-wise bill status tracker with submission, certification, approval and payment details. Highlight bills pending beyond defined timelines and support resolution of documentation gaps. 2.6 O&M Activity Monitoring Follow up on planned and pending O&M activities across projects. Monitor status of: Preventive Maintenance (PM) schedule compliance Breakdown-related actions and restoration status RCA and CAPA closure for major failures/incidents Major pending works Spares and material requirements Other O&M deliverables and statutory/audit observations Coordinate with site teams for timely completion and closure of activities. Track incident and equipment failure reports received from sites and follow up on submission of RCA/CAPA reports as per the approved format. 2.7 Reporting & Documentation Maintain proper records of project-wise reports, trackers, MOMs, correspondence, approvals and O&M documentation. Maintain a structured and version-controlled central repository of O&M data and documents at HO. Prepare presentations, review reports and management updates whenever required. Support the Solar O&M team in data analysis, trend analysis and preparation of management reports. Ensure records are complete, updated and available for internal reviews and audits. 2.8 Process Standardization & Continuous Improvement Develop and maintain standard MIS formats, templates and tracker structures for uniform reporting across projects. Identify opportunities to improve data quality, reporting timelines and follow-up effectiveness. Support digitalization and automation of MIS reports and dashboards. Adhere to company policies, data confidentiality and IMS/quality requirements.
3. Key Performance Indicators (KPIs) Timely Submission of MIS Reports & Dashboards Accuracy & Completeness of Reported Data PGT Status Tracking & Closure Follow-up HOTO / Punch-Point Closure Tracking Action Tracker Closure (%) & Ageing of Open Points Pending Vendor Bill Ageing PM Compliance & Pending Activity Follow-up RCA / CAPA Report Submission Follow-up Timely Escalation of Critical Issues Timely Circulation of MOMs & Management Updates Stakeholder Responsiveness & Satisfaction
4. Authority The position shall have authority to: Seek data, reports and status updates from site, project and vendor teams as per defined formats and timelines. Circulate MIS reports, trackers and MOMs to relevant stakeholders. Follow up directly with internal teams, vendors and contractors on pending actions. Escalate delays, data gaps and long-pending issues to the Manager – Solar O&M / Head – Solar O&M. Recommend improvements to reporting formats, trackers and coordination processes.
5. Internal Coordination The role will coordinate with: Manager / Head – Solar O&M Site O&M Teams Project Execution / EPC Teams Central Monitoring / SCADA Team Procurement / SCM Commercial / Contracts Team Finance HR QA/QC HSE IT / Digital Teams
6. External Coordination The role will coordinate with: O&M Vendors / Contractors EPC Contractors OEMs / Service Providers Plant Owner / Client (as required) Testing Agencies (for PGT-related follow-up)
7. Key Interfaces During Project Transition Particular focus shall be given to tracking and reporting the following transition activities: Project Execution → Commissioning → PGT → Punch-Point Closure → HOTO → O&M Readiness → COD/Commercial Operation → Stable O&M The incumbent shall track the status of each stage across all projects, maintain up-to-date trackers, and highlight delays and pending requirements to the HO O&M team so that projects transition smoothly to routine O&M.
8. Core Competencies Technical Skills: Strong MS Excel skills – Pivot Tables, VLOOKUP/XLOOKUP, INDEX-MATCH, conditional formatting, charts, data consolidation and dashboards MS PowerPoint for management presentations and review decks MS Word and Outlook for documentation and communication Working knowledge of Solar PV plant equipment, O&M processes and key performance parameters (Generation, PR, CUF, Availability) Basic understanding of PGT, HOTO, punch points, PM schedules and RCA/CAPA Knowledge of Power BI, SCADA data extraction or SAP/CMMS will be an added advantage Behavioral Skills: Strong follow-up and closure orientation Good verbal and written communication Coordination and stakeholder management Attention to detail and data accuracy Analytical and problem-solving ability Planning, prioritization and time management Ownership, accountability and ability to work under deadlines Team player with a professional attitude Key Competencies: MIS & Reporting Dashboard & Tracker Management PGT & HOTO Follow-up Stakeholder Coordination Documentation & Record Management Data Analysis & Presentation Escalation & Closure Management