Construction office manager

Here is the updated, polished job posting incorporating the part-time to full-time growth path and your benefits package: Office Manager (Construction) — Hybrid Location: Hybrid (Remote / In-Office) Position Type: Part-Time transitioning to Full-Time as the company scales Compensation: Competitive hourly rate (commensurate with experience) Benefits: Paid Time Off (PTO), Paid Sick Leave, and Paid Holidays / Vacation About Us We are an ambitious, fast-growing construction company dedicated to delivering top-quality projects and exceptional client experiences.

As our project pipeline expands, we are looking for a sharp, proactive Office Manager to serve as the operational hub of our business. If you thrive in a dynamic, entrepreneurial environment, love bringing structure to moving parts, and want a role where your contributions directly shape our company’s growth, we would love to meet you!

The Opportunity This position begins as a part-time role (approx. 20–25 hours/week) with a clear, defined path to full-time as project volume and operations expand. It offers a balanced hybrid schedule , allowing you to work both from home and on-site at our office.

Key Responsibilities

Manage day-to-day Accounts Payable (A/P) and Accounts Receivable (A/R). Generate, distribute, and track client billings and vendor/subcontractor invoices. Process purchase orders (POs) and reconcile job-cost records inside QuickBooks. Project & Change Order Tracking: Track, log, and process change orders from request through owner approval and subcontractor execution.

Maintain meticulous physical filing systems for paper copies as well as organized digital archives. Compliance & Subcontractor Onboarding: Collect and review Certificates of Insurance (COIs), trade licenses, and W-9s to ensure full subcontractor compliance. Collect, track, and verify lien releases/waivers (conditional and unconditional) prior to issuing payments.

Operations & Communication: Act as a reliable point of contact between our field team, project managers, subcontractors, and vendors. Streamline administrative procedures to help the business operate efficiently as we scale.

Requirements

& Qualifications Construction Experience: Solid background in the construction trades or general contracting. You must be comfortable with standard construction terminology, contracts, subcontractor agreements, and basic regulatory requirements. Software Proficiency: Hands-on experience with QuickBooks (Online or Desktop) and proficiency in Microsoft Office / Google Workspace (especially spreadsheets).

Familiarity with construction management platforms (Buildertrend, Procore, etc.) is a plus. Lien & Compliance Literacy: Practical understanding of preliminary notices, lien waiver procedures, and subcontractor insurance/licensing standards. Core Skills: Exceptional organizational and multi-tasking skills. Strong independent time management suited for a hybrid/remote workflow.

Clear, professional written and verbal communication.

What We Offer

A direct avenue to transition from part-time into a core, full-time operational leadership role. Flexibility: Work-from-home flexibility combined with collaborative in-office days.

Benefits

Paid leave, vacation days, and paid holidays. Culture: A collaborative, transparent, and supportive small-team environment where your voice and ideas matter. How to Apply Please send your resume along with a brief note highlighting your experience with construction administration, lien waivers, and QuickBooks.