Virtual Assistant (Admin & Client Coordination) (US Accounting Domain)

We have an urgent hiring requirement for Virtual Assistant (Admin & Client Coordination) (US Accounting Domain) Job Title: Virtual Assistant (Admin & Client Coordination) Company: Safebooks Global Location: Ahmedabad Type: Full-Time (5:30pm to 2:30am IST) for US About Safebooks Global Safebooks Global is a US-focused accounting outsourcing firm that supports CPAs, EAs, and accounting firms with bookkeeping, payroll, and tax support services.

We help clients streamline their operations by providing reliable offshore support.

Role Summary

We are seeking a detail-oriented and proactive Virtual Assistant to handle day-to-day admin tasks and assist in client communication. This role will be key in supporting our US-based clients by ensuring smooth scheduling, follow-ups, and email management.

Key Responsibilities

Send professional emails and follow-ups to US clients and prospects. Call clients to set up appointments, meetings, and follow-ups (during US business hours). Manage calendar scheduling for the sales and client service teams. Maintain CRM and ensure client details and communication logs are updated. Assist in preparing client-facing documents and reports.

Support basic data entry, document formatting, and administrative tasks. Communicate effectively with US-based clients in clear, professional English.

Requirements

Requirements 1–2 years of experience as a Virtual Assistant, Admin Assistant, or similar role. Excellent written and verbal English communication skills. Comfortable making outbound calls to US clients. Familiarity with tools like Gmail, Google Calendar, Zoom, and CRM systems. Organized, detail-oriented, and able to manage multiple tasks efficiently.

Availability to work during US business hours (EST or CST preferred).

Nice to Have

Prior experience working with US clients. Knowledge of accounting or finance industry terminology (bonus). Familiarity with tools like Slack, ClickUp, or Trello.

What We Offer

Competitive salary. Exposure to global clients and professional growth opportunities. Supportive and collaborative team environment.

Benefits

What We Offer Competitive salary. Exposure to global clients and professional growth opportunities. Supportive and collaborative team environment. To Apply: Please send your resume and a brief note on your past sales or client acquisition wins to shailesh@safebooksglobal.com and jobs@safebooksglobal.com Immediate joiners preferred!

These positions are urgent, and we are looking for candidates who are available to join immediately. We would appreciate it if you could send me the details below. Name : Phone : Email : Current Location : No. Of Years of Experience in Relevant : Current CTC : Expected CTC : Designation: Current Company : Notice Period : Relocation : Additional Comments :