Receptionist

Job Details: Level: Entry, Job Location: Fort Wayne Office

• Fort Wayne, IN, Salary Range: Undisclosed, Roles & Responsibilities: Reports to Office Manager ● Opens and closes expected hours of operation Mon-Fri 9am-4:30pm ● Greets guests upon arrival ● Make sure appropriate entities sign in ● Water plants ● Walk guests to the appropriate meeting room if applicable ● Makes sure all deliveries go to the appropriate admin ● Answering the phone and transferring calls to the appropriate admin ● Maintain excessive missed calls (3 or more) ● Informing admin by email or Google Chat of a missed call, mail, message taken ● Use a telephone headset when away from front desk ● Takes detailed messages for appropriate admin ● Answers emails within 24-48 hours ● Scans and makes copies when needed for Employees ● Makes sure the waiting area stays stocked with business cards, newsletters, calendars, and other appropriate business material ● Able to assist admin while staying in the reception area ● Keeps office presentable, including but not limited to Dusting Vacuumig Disinfectig Kitchen-et Mop and Clean Bathrooms on Tuesdays and Thursdays ● Demonstrates AID culture, Motto, Mission Statement, and Customer Service Promise. ● Oversight to make sure all conference room are presentable after and before meetings (dusting, vacuum, disinfecting, stocked) ● Assisting with scheduling conference rooms ● Collect trash at the end of the day ● Weekly checks outside the perimeter of the office for trash (cigarette buds, cardboard, napkins, etc.) ● Help departments scan files ● Assist with activities and parties as needed ● Must be able to lift 50lbs ● All other duties assigned Qualifications: Preferred Skills: Organized; Ability to Multitask; and Basic Computer skills Has experience working with individuals with Intellectual Disabilities, Valid Driver’s License; and Current Auto Insurance.