HR Recruiting Coordinator

Talent Acquisition Coordinator (Hybrid – NYC) Seeking a detail-oriented, proactive Talent Acquisition Coordinator to provide administrative support to the recruiting team. This hybrid role requires regular in-office presence in New York City for training, in-person interviews, and meetings. Standard hours are 8:45am–5:15pm , with some flexibility based on interview or meeting needs.

Key Responsibilities

Create and maintain requisitions in the applicant tracking system. Coordinate interview logistics, including scheduling, confirmations, and greeting candidates for onsite or virtual interviews. Prepare interview materials and ensure smooth handoffs between candidates and interviewers. Provide timely and professional communication to candidates and internal partners regarding status updates.

Collaborate closely with Talent Acquisition Partners and Specialists to support the full recruitment process.

Qualifications

3–5 years of HR or recruiting experience within a large organization. Relevant experience or certification in HR/recruiting. Strong interpersonal and relationship-building skills. Customer-focused with a proactive, action-oriented approach. Experience managing complex calendars across time zones. Confident communicator able to build trust quickly.

Strong critical thinking, problem-solving, and ownership mindset. Excellent time management, organization, and attention to detail. Ability to work effectively in a fast-paced environment and persevere under pressure. Strong verbal and written communication skills. Proficiency with HR systems/ATS, Microsoft Office, and virtual meeting platforms (WebEx, Teams, Zoom).