Job description
Support the Business Development team in identifying, managing, and coordinating resources/experts for bid submissions, ensuring compliance with RFP requirements and timely completion of documentation, coordination activities and Travel arrangements.
- Source and identify suitable experts/professionals based on RFP requirements for Metro and Mainline bidding opportunities.
- Conduct initial screening and evaluation of candidate profiles to ensure compliance with technical and qualification criteria specified in bid requirements.
- Coordinate with prospective experts to assess their availability, interest, and willingness to participate in specific bidding assignments.
- Share project details, scope of work, and bid-related information with shortlisted experts through email, and other communication channels.
- Prepare, Format, update, and enhance expert CVs by collecting missing information and ensuring compliance with client requirement and bid submission standards.
- Prepare consent letters and coordinate with experts for obtaining signed consent forms and supporting documents within stipulated timelines.
- Follow up regularly with experts through emails, calls, and messaging platforms to ensure timely submission of required documentation.
- Verify and validate submitted documents, maintain document checklists, and track pending documents of Experts for bid submissions.
- Organize, categorize, and maintain finalized CVs, consent letters, and support documents in designated folders and repositories.
- Upload and manage expert profiles and related documentation in internal systems.
- Upload and manage profiles in the Zoho portal.
- Maintain and regularly update expert databases, master trackers, and resource repositories to ensure accurate and readily available information.
- Coordinate and facilitate mock interview sessions and interaction preparations for shortlisted experts.
- Participate in client presentation and interaction sessions to facilitate seamless coordination between clients and experts, providing end-to-end support until the session concludes.
- Liaise with experts and internal team to schedule and ensure availability for client presentations and interaction sessions.
- Coordinate travel arrangements, accommodation, and logistics for experts attending client meetings/presentations.
- Process reimbursement claims by verifying bills, supporting documents, obtaining approvals, and coordinating with relevant departments for settlement.
Requirements
Resource Sourcing and Talent Identification RFP Requirement Analysis CV Formatting and Profile Enhancement Communication Skills: Email Correspondence Follow-up and Negotiation Skills Presentation and Interaction Facilitation Client and Expert Coordination and Internal Team Collaboration Documentation & Data Management: Document Verification and Record Management Database Administration Tracker and MIS Maintenance Data Accuracy and Quality Control Administrative & Operational Skills: Travel and Logistics Coordination Reimbursement and Expense Processing Time Management Process Coordination Multitasking and Prioritization Ownership and Accountability Deadline Management