Private Market Services Operations Specialist

Department: Private Market Services Reports to: Senior Private Market Services Director FLSA Status: Non-Exempt Position Summary: This position is responsible for maintaining investor/equity database. Formats and processes investor statements. Formats and posts internal reporting. Processes other investor financial notifications.

Duties & Responsibilities: Maintains Investran Database Maintains contact names and addresses Maintains primary and secondary contact information by investor and correspondence type Updates and maintains other fields as needed Subscription requests Reviews and approves investment requests in Salesforce Maintains request tracking module in database Maintains tracking reports on Tube page Investor Deliverables Prepares and processes monthly new investor acceptance notices Processes annual PMS audited financials Processes other operational deliverables as needed Database Reporting Prepares with appropriate formatting PMS reporting (both internal and external Updates and posts internal reporting to public folders Private Market Services Administrative Submits tax returns to appropriate taxing agency Tracks tax return processing Sets up and maintains financial files Archives financial files annually Document Handling Downloads and saves investor subscription documents Reviews documents for completion and logs as needed Performs other duties as assigned Qualifications: Associate degree or equivalent Excellent computer skills with experience in Microsoft Word, Excel and Outlook required Excellent written, verbal and interpersonal communication skills; able to interact effectively with internal and external stakeholders.

Highly organized and detail‑oriented; able to manage multiple priorities, tasks and deadlines concurrently Proven analytical and problem‑solving skills with ability to produce accurate, data‑driven work Professional demeanor with an uncompromising respect for discretion and confidential matters Able to work both independently and as part of cross‑functional teams; demonstrated ability to execute projects or workstreams and follow through to completion Working Conditions: Minimal travel required Long periods of sitting and utilizing a computer Schedule must be flexible to work overtime to accomplish business objectives