Administrative Assistant – Title / First Legal

Are you an organized, detail-oriented professional looking to elevate your career in real estate law? Diaz Anselmo & Associates is seeking a committed Administrative Assistant to join our Title/First Legal team. In this pivotal role, you will manage mortgage documentation and title processes, working closely with clients and internal peers alike to keep our operations accurate, compliant, and right on schedule.

What You’ll Do Manage Assignments: Oversee the full lifecycle of Assignments of Mortgage (AOM), ranging from initial receipt to final county recording. Handle Document Recording: File and track Lis Pendens, title order instruments, and associated real estate paperwork. Audit Legal Descriptions: Coordinate formal approvals and ensure flawless submissions to county and state authorities.

Track Title Timelines: Monitor production schedules, proactively resolve aging files, and order critical title gap searches. Maintain System Integrity: Ensure data remains precise and up to date within Perfect Practice and client portals (such as ICE, Tempo, and ADR). Support the Legal Team: Assist in filing complaint and summons packages under tight deadlines, and aid Title Examiners and Legal Assistants with document retrieval.

Manage Communications: Monitor and manage shared departmental inboxes, providing prompt, professional responses. What You Bring Professional Experience: 2 to 4 years of experience as a Legal Assistant or Paralegal (background in foreclosure, creditor rights, or real estate litigation is a strong plus). Technical Skills: Proficiency in the Microsoft Office Suite; familiarity with legal case management platforms such as Perfect Practice, ICE, Tempo, or ADR is highly valued.

Core Mindset: Meticulous attention to detail, exceptional multitasking capabilities, and a proven talent for meeting strict deadlines in a high-volume environment.

Education

High school diploma required; a college degree or Associate's is preferred. Position Details Schedule: Full-time, Monday through Friday. Location: Onsite office-based role. Why Join Diaz Anselmo & Associates? We offer a collaborative, supportive workplace centered on professional excellence and regulatory compliance. If you are ready to take ownership of a critical component of our real estate operations, apply today!