Sales and Services Asst-MCC

This position will provide administrative support to Sales and Event Services, as needed. The role will be responsible for performing a variety of administrative duties and providing support to ensure the efficient operation of the assigned departments.

Responsibilities

Provide daily administrative assistance to Sales & Event Managers, Director of Event Services, and Chief Sales Officer Prepare and maintain sales department weekly, monthly, quarterly, and annual reports as required by CSO Prepares and maintains all travel and out-of-town expense reporting for the Sales Department Maintains office supply inventory, copy room, and electronic event files for sales events.

Provides administrative support to the Events Team and Guest Experience Manager. Assists Guest Experience Manager/Sustainability Manager with sustainability tracking and reporting With the Director of Event Services’ guidance, schedules, sends invitations, and maintains RSVPs to Events Services events. (pre-event meetings, partner reception, and site visits) Prepares agendas for and sets meeting rooms for group pre-event meetings With content provided by the Director of Event Services, updates Event Services procedure manuals and Music City Center Event Planning Guide Contacts other meeting venues to collect historical information for upcoming groups at MCC Schedule meetings, take notes for meetings, and provide follow-up correspondence Performs additional duties as assigned Qualifications: One (1) to three (3) years of administrative, office support, or operations experience preferred.

Excellent verbal and written communication skills with a professional and courteous demeanor. Strong customer service and interpersonal skills with the ability to interact effectively with employees, visitors, and vendors. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint). Ability to prepare reports, maintain records, and manage confidential information with discretion.

Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines in a fast-paced environment. Detail-oriented with a high degree of accuracy in data entry, recordkeeping, and document preparation. H.S. Diploma or GED preferred