Inventory Control Associate

JOB SUMMARY

The Inventory Control Associate supports the Finance & Accounting team and site operations by ensuring that supplies, consumable inventory, equipment, and other materials received and held on site are accurately verified, recorded, stored, distributed, and reported. This role maintains accurate inventory and receiving records, resolves discrepancies, and coordinates with Procurement, Accounting, and site departments to support business continuity and timely vendor payments.

DUTIES/RESPONSIBILITIES Monitor inventory levels and initiate or recommend replenishment when approved minimum thresholds are reached, following established procurement procedures and authorization limits. Receive and verify incoming shipments against purchase orders and packing slips, including item descriptions, case counts, total quantities, condition, and applicable lot or expiration information.

Accurately record receipts, partial deliveries, returns, credits, cancellations, replacements, and inventory adjustments in the designated inventory systems, with all required supporting documentation attached. Promptly distribute received items to the appropriate department or employee and maintain confirmation of delivery or handoff when required.

Investigate and follow up on missing, damaged, incorrect, short, canceled, or partially delivered items with Procurement, vendors, carriers, and requesting departments, as appropriate. Review open purchase orders at least weekly and coordinate with Procurement and Accounting to resolve outstanding receiving issues before scheduled payment runs.

Maintain accurate daily records of goods received, distributed, transferred, returned, replaced, or otherwise adjusted. Ensure the efficient and organized storage of goods, including accurate labeling, designated storage locations, safe handling, and effective use of available space in coordination with relevant managers.

Maintain appropriate inventory controls, including minimum and maximum levels, reorder points, stock rotation, and storage requirements, where applicable. Conduct routine cycle counts, spot checks, and scheduled physical inventory counts; reconcile results to system records and document discrepancies. Investigate inventory variances, identify root causes, recommend corrective actions, and report findings to the Senior Accountant.

Collaborate with Procurement to assess inventory usage, order history, and recurring needs and to identify items that may benefit from approved recurring delivery arrangements. Prepare accurate inventory and receiving reports for month-end, quarter-end, audits, and other management requests. Maintain and follow company inventory procedures, internal controls, and safety requirements, and recommend improvements that reduce errors, loss, damage, or shrinkage.

Operate approved material-handling equipment, including a pallet jack or forklift, when required and only after completing applicable training and authorization. Perform other duties as assigned.

EDUCATION AND EXPERIENCE

High school diploma or equivalent required. Associate's or bachelor's degree in supply chain management, logistics, business administration, or a related field preferred. At least one year of experience in inventory control, receiving, warehousing, logistics, procurement support, or a related role preferred. Experience using inventory, procurement, or ERP systems is preferred.

REQUIRED SKILLS/ABILITIES Excellent attention to detail and commitment to maintaining complete and accurate records. Proficiency with Microsoft Office Suite, including Excel, and the ability to learn inventory and procurement systems. Strong verbal and written communication skills. Excellent organizational and time-management skills, with the ability to manage multiple priorities and meet recurring deadlines.

Ability to work independently with minimal supervision, follow established procedures, and exercise sound judgment. Strong analytical and basic mathematical skills, including the ability to identify, investigate, and correct discrepancies and errors. Ability to work effectively across Finance, Accounting, Procurement, Operations, and other site departments.

Ability to handle company property and confidential business information responsibly. Strong commitment to safety, accountability, customer service, and continuous improvement. PHYSICAL REQUIREMENTS Regularly required to stand, walk, bend, reach, and move between receiving and storage areas. Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift and carry up to 50 pounds; assistance or approved equipment must be used for heavier items. Must be able to safely use approved material-handling equipment when trained and authorized.