Finance Assistant - Local Hire

Project HOPE is an international NGO with more than 1,000 engaged employees and volunteers who work around the globe, responding to the world’s most pressing global health challenges. Throughout our 65-year legacy, Project HOPE has treated millions of patients, provided more than $3 billion worth of medicines to local health care organizations around the world helped build hundreds of health programs from the ground up, and responded to humanitarian crises worldwide.

Code of Conduct It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment.

Together we can reinforce a culture of respect, integrity, accountability, and transparency.

POSITION SUMMARY

The Finance Assistant provides day-to-day financial and accounting support to Project HOPE’s program, grants, contract, and field teams, ensuring accurate transaction processing, proper documentation, effective cash management, and compliance with Project HOPE policies, donor regulations, and internal controls. The position supports payroll documentation, financial reporting, reconciliations, budget monitoring, contract follow-up, and the maintenance of organized financial records and filing systems.

Working under the supervision of the Finance Coordinator and in coordination with Finance Officers and other departments, the Finance Assistant contributes to timely financial operations, audit readiness, and the efficient use and accountability of project funds. PRINCIPAL RESPONSIBILITIES: Financial Operations and Support

• Provide day-to-day accounting and financial support to program, grants, and contract teams in line with Project HOPE and donor regulations.
• Prepare transaction documentation and payment-support packages for Finance Officer review, including organizing invoices, receipts, approvals, and other supporting documents.
• Support coding of expense lists and transaction schedules using the approved Project – Funder – Cost Element structure and other required Net. Suite coding fields.
• Assist in the implementation of financial policies, procedures, and internal controls.
• Support the Finance Officers and Finance Coordinator in month-end close, reconciliations, and preparation of close schedules and files.
• Maintain accurate financial, program, grant, and contract records.
• Organize and maintain the finance digital and physical filing system by month and project, in line with Project HOPE and donor retention requirements, so documents can be retrieved for review, donor reporting, audit, or spot check.
• Follow up with the Logistics/Procurement team, HR, Programs, and other departments regarding missing, incomplete, or unclear supporting documents needed for finance processing.
• Support the Payroll process with payroll documentation and filing, including timesheets, contracts, payroll calculations, allocation support, and approvals.
• Maintain a contract follow-up sheet and ensure contracts are renewed, closed, or paid on time. Cash and Petty Cash Management
• Act as custodian for Petty Cash and Controlled Cash, where applicable, and make approved cash disbursements in line with the applicable cash procedures, obtaining the required payee/vendor acknowledgement or signature.
• Maintain the Petty Cash and Controlled Cash logs, prepare the related reconciliations for Finance Officer review, and participate in required cash counts with a witness.
• Keep the cash logs updated daily to reflect actual cash on hand; the logs serve as supporting cash-control records and do not replace the Net. Suite accounting record.
• Track cash-based transactions and supporting documents for accuracy and compliance and promptly escalate discrepancies or control exceptions to the Finance Coordinator.
• Prepare weekly cash reports and monthly cash requests in coordination with field teams. Reporting and Compliance
• Support preparation of financial reports, donor reporting schedules, reconciliations, and month-end files assigned by the Finance Officers or Finance Coordinator.
• Support BVA preparation, financial projections, and budget development by compiling expense lists, data, and supporting documents as assigned.
• Check that transaction packages include the required approvals and complete supporting documentation before submitting them to the Finance Officer responsible.
• Assist program staff and the finance team in meeting internal and donor reporting requirements. Coordination and Administrative Support
• Maintain effective communication with field offices and program staff on finance documentation and requests and route HQ and Regional Office matters through the Finance Coordinator.
• Use Net. Suite reports and finance tools accurately, within assigned system access, to support transaction tracking and monitoring. Other Duties
• Perform other finance-related tasks as assigned by the Finance Coordinator based on workload and operational priorities.

MINIMUM QUALIFICATIONS

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Minimum of 2 years of relevant experience in accounting, finance, or financial administration, preferably with an international NGO or humanitarian organization.
• Basic knowledge of accounting principles, financial procedures, internal controls, and supporting documentation requirements.
• Experience in maintaining financial records, processing payment documentation, and organizing filing systems.
• Good computer skills, particularly in Microsoft Excel and other Microsoft Office applications.

PREFERRED QUALIFICATIONS

• Familiarity with financial management systems; experience with Net. Suite is an asset.
• Basic understanding of donor regulations, budget monitoring, and financial reporting requirements.
• Strong attention to detail, organizational skills, and ability to maintain accuracy and confidentiality.
• Good communication and coordination skills, with the ability to work effectively with multiple departments and field teams.
• Ability to work under pressure, manage competing priorities, and meet deadlines in a humanitarian work environment.
• Fluency in Arabic and working knowledge of English. PHYSICAL DEMANDS AND WORK ENVIRONMENT: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical demands: While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment. Must be able to communicate in verbal and written form and must be able to travel internationally. Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.” Work environment : Typical office environment with exposure to a minimal noise level. Emergency deployments may be in resource-deprived environments with austere living conditions. Travel for extended periods may be by air and/or other modes of transportation. While international travel is not a regular part of every job, programmatic needs may require it intermittently. Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.” Due to the substantial number of inquiries, we receive, only candidates who have met the required experience qualifications for this position will be considered. No phone calls please. However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise. Thank you very much for your interest in Project HOPE.