Accounts Payable Specialist

Job Details: Job Location: CMMS

• Houston, TX, Position Type: Full Time, Education Level: High School, Salary Range: Undisclosed, Travel Percentage: None, Job Shift: Day, Job Category: Accounting, Job title Accounts Payable Specialist Reports to Office Manager Classification Non-Exempt Schedule Monday – Friday, 8 AM – 5 PM / 40 hours a week Summary/Objective The Accounts Payable Specialist position is responsible for compiling and maintaining accounts payable records.

Essential Functions

Verifies vendor accounts by reconciling monthly statements and related transactions Scan processed invoices Protects organization’s value by keeping information confidential Preform Vendor Maintenance Answers all vendor inquiries Maintains all accounts payable reports, spreadsheets, and accounts payable files. Ships direct tickets, material transfers, and receives in PO’s related to assigned projects and store accounts Investigates if there is a discrepancy between the invoice amount and receiver amount Consults with warehouses and expeditors if material hasn’t been received in or if an invoice hasn’t been supplied Vouches invoices Debits invoices Performs additional assignments at supervisor’s discretion Competencies Strong Microsoft Excel, Word, and 10-key-by-touch skills Basic accounting principles knowledge Organizational, multi-tasking, and prioritizing skills Financial Management Collaboration Skills Ethical Conduct Supervisory Responsibility The Accounts Payable Specialist has no direct supervisory responsibilities.

Working conditions Work Environment This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Physical Demands This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.

Position Type and Expected Hours of Work This is a full time position. Days and hours of work are Monday through Friday, 8:00am-5:00pm. The employee must work 40 hours each week to maintain full-time status.

Qualifications

Education and Experience

2 or more years of Accounts Payable experience High School diploma required, college courses in accounting preferred