Catering Coordinator

Position Overview

The Catering Coordinator is responsible for assisting the Catering Sales Manager with selling, planning, and coordinating all catered events at Edgewood Tahoe Resort. This role requires a high level of client engagement, exceptional organizational skills, and a keen eye for detail to ensure seamless event execution. The ideal candidate will build strong relationships with clients and collaborate with internal teams to deliver world-class events.

Key Responsibilities

Assist with preparing proposals, contracts, and pricing to prospective clients while maximizing revenue. Respond promptly and professionally to client requests while maintaining Forbes luxury service standards. Coordinate site inspections, property tours, and client meetings. Support the sales team in achieving departmental revenue goals.

Manage event documentation and ensure accuracy of all contracts and event details. Coordinate communication between catering, culinary, banquet, housekeeping, front office, and other operational departments. Assist in the preparation and distribution of BEOs. Monitor event timelines and ensure all client requirements are communicated effectively.

Support on-site event execution as needed to ensure client satisfaction. Maintain accurate client files, contracts, and event records. Process deposits, billing information, and event-related paperwork. Manage departmental calendars, meeting schedules, and correspondence. Deliver personalized service that reflects the resort's luxury brand standards.

Build strong relationships with clients, vendors, and internal partners. Anticipate guest needs and proactively resolve concerns. Perform other related duties as assigned to support the overall success of the team and business.

Qualifications

Ability to work flexible schedules, including nights, weekends, and holidays. Minimum of 2 years of experience in catering sales, luxury hospitality, or event planning. Strong organizational and multitasking skills with exceptional attention to detail. Exceptional interpersonal and communication skills. Detail-oriented with strong organizational and problem-solving abilities.

Professional appearance and demeanor consistent with a luxury resort environment. Proficiency in CRM software, event management tools, and Microsoft Office Suite. Physical Requirements: Must be able to safely lift, move, and stack items weighing up to 50 lbs. Able to perform physical tasks, including bending, lifting, and standing for extended periods.

Comfortable working outdoors in various weather conditions.