Executive Assistant

Job role:

Our company’s on the lookout for a skilled Executive Assistant who will be able to provide support in a proactive and timely manner. An Executive Assistant’s duties will involve duties like managing the executive’s schedule, handling their correspondence, preparing analyses and ensuring implementation of objectives in a timely manner.

Responsibilities:

• Assist an executive by being the point of contact for all communication i.e the phone, email, fax etc. Duties also include interfacing with clients
• Manage the executive’s schedule by arranging appointments, travel itineraries etc.
• Produce reports for the executive, based on historical references or research, as requested
• Keep information confidential and secure through use of backups and appropriate security software
• Manage office supply inventory and maintains stock levels to ensure smooth functioning
• Maintain and improve office filing system
• Represent the executive in their absence by attending meetings and taking notes
• Assist other employees as per the executive’s wishes
• Maintain professional knowledge levels by attending workshops and following publications

Requirements:

• 2 years of experience working as an Executive Assistant or in a similar position preferred
• High school degree
• Strong organizational skills with an eye for detail
• Tech-savvy and acquainted with office management procedures
• Excellent verbal and written communication skills