Business Office Coordinator

Join Our Mission At Saint Augustine Home in Indianapolis, the Little Sisters of the Poor mission is simple yet profound: to care for the elderly poor with love, respect, and dignity. Inspired by their foundress, Saint Jeanne Jugan, they strive to “make the elderly happy” through compassionate service and a family‑like environment.

Lay staff are invited to share in this faith-based ministry. We are seeking a Business Office Coordinator who can combine accuracy, honesty and a strong business knowledge to assure administrative and financial operations. This role is ideal for someone who loves details, communicates clearly, and appreciates meaningful work that promotes the mission of the Little Sisters of the Poor.

About the Role

The Business Office Coordinator supports the daily business functions of the Home, including accounts payable, audits, administrative coordination, vendor management, purchasing, local and state business compliance and regulatory reporting. This position works closely with the Little Sisters of the Poor and other lay personnel team members and plays a key role in maintaining smooth, compliant operations.

Responsibilities

do we have to include these essential duties or could we make a general statement or two about business office duties? Something close to what is listed in the role above. Assist with counting receipts and preparing bank deposits Assist with credit card purchases and monthly statement reconciliations Maintain petty cash and serve as back‑up for Residents’ petty cash Assist with procurement of goods and services Manage vendor receiving documentation and enter data into the financial system Support Mother Superior during vendor payment approval processes Assist with accounts receivable tasks as needed Maintain inventory of all office supplies Coordinate and complete regulatory reports, including surveys and cost reports Serve as liaison for copier maintenance and service Manage bank account administration, including updating authorized signers Assist Mother Superior with correspondence Maintain administrative and financial files, including archives Make occasional post office runs Qualifications Associate degree in Accounting, Business, or related field 3–5 years of experience in an office environment Strong attention to detail and a love of working with numbers Ability to work independently with minimal supervision Self‑motivated, organized, and proactive Excellent verbal and written communication skills Handles financial records with discretion, honesty, and respect for confidentiality, in alignment with organizational values.