Payroll & HR Administrator

Motovac Namibia is looking for a detail-oriented and tech-savvy Payroll & HR Administrator to join our HR team. Based at our Windhoek head office, you will be responsible for end-to-end payroll processing for 300+ employees across our Namibia branch network, as well as supporting day-to-day HR administration.

• Process full monthly payroll using Sage Payroll Professional, ensuring accuracy and compliance with Namibian labour and tax legislation
• Maintain employee records, contracts, and personal files
• Administer leave management — tracking, reconciliation, and reporting
• Reconcile overtime against weekly clocking records prior to payroll processing
• Prepare and manage employment contracts, contract renewals, and amendments
• Handle payroll queries from staff and escalate where necessary
• Submit statutory returns (SSC, PAYE) accurately and on time
• Support onboarding and offboarding administration
• Generate payroll and HR reports for management as required
• Maintain confidentiality and data integrity across all HR systems Requirements Requirements:
• Diploma or degree in Human Resources, Accounting, or related field
• Minimum 3 years' payroll experience, preferably in a mid-to-large organisation
• Hands-on experience with Sage Payroll Professional is non-negotiable
• Solid understanding of Namibian Labour Act and tax regulations
• Proficient in Microsoft Excel and comfortable learning new systems
• High attention to detail and ability to meet hard deadlines
• Discreet, trustworthy, and professional Advantages:
• Experience processing multi-branch or multi-location payroll
• Exposure to HR information systems beyond Sage