Job description
Motovac Namibia is looking for a detail-oriented and tech-savvy Payroll & HR Administrator to join our HR team. Based at our Windhoek head office, you will be responsible for end-to-end payroll processing for 300+ employees across our Namibia branch network, as well as supporting day-to-day HR administration.
- Process full monthly payroll using Sage Payroll Professional, ensuring accuracy and compliance with Namibian labour and tax legislation
- Maintain employee records, contracts, and personal files
- Administer leave management — tracking, reconciliation, and reporting
- Reconcile overtime against weekly clocking records prior to payroll processing
- Prepare and manage employment contracts, contract renewals, and amendments
- Handle payroll queries from staff and escalate where necessary
- Submit statutory returns (SSC, PAYE) accurately and on time
- Support onboarding and offboarding administration
- Generate payroll and HR reports for management as required
- Maintain confidentiality and data integrity across all HR systems Requirements Requirements:
- Diploma or degree in Human Resources, Accounting, or related field
- Minimum 3 years' payroll experience, preferably in a mid-to-large organisation
- Hands-on experience with Sage Payroll Professional is non-negotiable
- Solid understanding of Namibian Labour Act and tax regulations
- Proficient in Microsoft Excel and comfortable learning new systems
- High attention to detail and ability to meet hard deadlines
- Discreet, trustworthy, and professional Advantages:
- Experience processing multi-branch or multi-location payroll
- Exposure to HR information systems beyond Sage