Billing & Administrative Assistant

Provide accurate and timely administrative and financial support to facility operations. Ensure invoicing, purchasing, payables, and financial transactions are processed accurately and on time. Maintain accurate ERP records and support monthly financial reporting and reconciliation. Improve coordination between Operations, Finance, Sales, customers, and vendors.

Support efficient facility operations through strong organization, documentation, and follow-through. Maintain compliance with NOV policies, procedures, and financial controls. Process, maintain and submit customer invoices per system guidelines within required deadlines Create invoices according to company policy if required Merge, scan and upload all customer folders to company data base Maintain and update customer info as needed (Customer name, address, mergers, etc.)

Communicate with customers regarding payment status and resolve payment disputes Collaborate with the collections manager and sales to reconcile accounts receivable on a periodic (at least monthly) basis Assist with managing accounts payables Set up and maintain vendors Issue purchase orders and process vendor invoices for payment Record, update and maintain monthly expenses Maintain and report unbilled revenue report monthly Assist with maintaining employee timesheets Manage facility accounting and financial reporting Perform work related tasks as assigned (Ex.

Scan, file, etc.) Comply with all NOV Company and HSE policies and procedures Excellent verbal and written communication skills Proficiency in Microsoft Office Proficient in ERP systems (JD Edwards preferred) Ability to work independently and in a fast-paced environment Ability to anticipate work needs and interact professionally with customers Excellent organizational skills and attention to detail High School Diploma or GED 3+ years of experience in accounting Background in Finance a must