Electrical Project Management Assistant

Chinchor Electric, Inc. is family owned and operated and has been in business for 40 years. We are celebrating being one of the Nation’s Top Workplaces after receiving the honor of being granted the Orlando Sentinel's Top Workplace award in both 2024 and 2025! We are a Commercial and Industrial Electrical contractor, performing Heavy Industrial Electrical, Highway Lighting, Traffic Signalization projects, and much more.

We work with both corporate clients and government entities and maintain yearly contracts with Orange, Seminole, Osceola, and Volusia counties, as well as the Florida Department of Transportation. We are proud to share that we have opened a second location in St. Augustine, Florida to serve Jacksonville and the surrounding areas and are expanding to open a third location in Summerfield to serve Ocala and the surrounding areas.

We have opportunities for advancement in both career and education. Educational Opportunities and Benefits: Medical (100% Employer-Paid Plan Options) Dental Vision Life Insurance Supplemental Insurance 401K + Match Christmas Bonus Paid Time Off Employee Referral Program Paid apprenticeship and training opportunities through the 4-year Florida Electrical Apprenticeship & Training (FEAT) (Central Florida) and Northeast Florida Builders Association (NEFBA) apprenticeship programs (North Florida).

Paid certifications including: CDL-A Crane Certification (rigging, signaling, operating) IMSA Maintenance of Traffic Traffic Signal Technician Levels I, II, and III Compensation: Job Type: Full-time, Salary, Exempt Salary: $70,000 Annually, Based on Experience Electrical Project Manager Assistant Role Expectations: Duties & Responsibilities: Provide administrative and organizational support to Electrical Project Managers throughout the project lifecycle.

Maintain project files, construction documents, correspondence, schedules, and tracking logs. Assist with reviewing, organizing, and distributing construction drawings, specifications, submittals, and other project documentation. Track requests for information, submittals, change orders, permits, inspections, and project deliverables.

Coordinate with field personnel, vendors, subcontractors, and internal departments to support project requirements and deadlines. Assist with obtaining vendor quotes, processing purchase orders, tracking material orders, and coordinating equipment deliveries. Monitor material availability, backorders, and delivery schedules to help prevent project delays.

Assist with tracking project budgets, expenses, invoices, purchase orders, and committed costs. Support the preparation of progress billing documentation, change orders, project reports, and cost-tracking spreadsheets. Identify and communicate potential scheduling conflicts, material shortages, documentation issues, and cost discrepancies to the Project Manager.

Ensure project records are accurate, organized, and maintained in accordance with company procedures. Perform other duties as assigned. Experience and Qualifications: High school diploma or equivalent required; associate degree or relevant coursework in construction management, business administration, or a related field preferred.

1-3+ years of experience in administrative support, project coordination, or a similar role preferred. Previous experience in electrical, commercial, industrial, or construction-related environments required. Proficiency in Microsoft Office, particularly Excel, Word, and Outlook. Familiarity with construction drawings, specifications, purchase orders, submittals, RFIs, change orders, and project documentation preferred.

Experience coordinating materials, vendors, subcontractors, or construction schedules is a plus. Strong organizational, communication, time-management, and problem-solving skills. Ability to manage multiple priorities, meet deadlines, and maintain accuracy in a fast-paced environment. Ability to work independently while collaborating effectively with Project Managers, field personnel, and other departments.

Strong attention to detail, dependability, professionalism, and follow-through. Knowledge of construction management software, project scheduling tools, or accounting systems is a plus (Procore, Net. Suite, Bluebeam). Must be able to comply with company policies, safety requirements, and applicable job-site regulations.

Physical Demands Must be able to perform multiple tasks and can handle the physical demands of the job, including but not limited to, standing, walking, kneeling, bending, crouching, pulling, pushing, climbing, and lifting at least 50lbs. Equal Opportunity Employer Chinchor Electric, Inc. is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex or gender, marital status, veteran or military status, sexual orientation, sexual stereotyping, genetic information, or any other characteristic protected by applicable federal, state or local laws.

Drug Free Workplace To help ensure a safe, healthy, and productive work environment for our employees and others, to protect Chinchor Electric, Inc. property, and to ensure efficient operations, Chinchor Electric, Inc. has adopted a policy of maintaining a workplace free of drugs and alcohol. This policy applies to all employees and other individuals who perform work for Chinchor Electric, Inc.