Executive/Senior Executive – TA Coordinator

Key Responsibilities

1. Interview Coordination Coordinate with Recruiters, candidates, and interview panels for scheduling interviews. Manage interview calendars and ensure timely confirmation of interview slots. Share interview details, meeting links, venue details, and other relevant information with candidates and interviewers. Coordinate interview rescheduling or cancellations whenever required. Maintain proper records of scheduled, completed, rescheduled, and pending interviews. Follow up with Recruiters and interviewers for interview feedback and status updates.
2. Candidate Follow-Ups Coordinate with candidates regarding interview schedules, documentation, joining formalities, and other recruitment-related requirements. Follow up with candidates for pending documents and information. Maintain regular communication with candidates throughout the recruitment process. Track candidate status and ensure pending actions are followed up within the required timelines.
3. Documentation Maintain and update candidate-related documents and recruitment records. Ensure all required documents are collected and properly maintained. Assist Recruiters with documentation related to shortlisted, selected, and upcoming candidates. Maintain recruitment trackers, interview sheets, candidate databases, and other HR records. Ensure accurate and timely updating of recruitment data in the relevant HR/ATS systems.
4. Recruiter Coordination & Support Act as a coordination support for the Talent Acquisition team in day-to-day recruitment activities. Assist Recruiters with interview scheduling, candidate communication, documentation, and follow-ups. Coordinate with internal stakeholders to ensure smooth movement of candidates through different stages of the recruitment process. Support Recruiters in maintaining accurate candidate and interview status updates. Provide regular updates on pending interviews, feedback, documentation, and candidate actions.
5. HR Operations & Data Entry Support Provide support to the HR Operations team with routine administrative activities. Assist with data entry and updating employee/candidate information in HR systems and trackers. Maintain accurate records and ensure data is entered within the defined timelines. Assist with maintaining various HR trackers, reports, and databases. Support the Operations team with documentation, data validation, and other assigned activities. Onboarding & Arrangement Pan India
6. Reporting & Tracking Maintain daily/weekly recruitment and interview trackers. Track pending actions and ensure timely follow-ups with concerned stakeholders. Prepare basic recruitment-related reports and status updates as required. Ensure recruitment data is accurate, updated, and readily available for reporting purposes. Documents Onboarding Requirements Qualifications Graduate in Human Resources, Business Administration, Commerce, or any relevant discipline. 1–3 years of experience in Talent Acquisition, Recruitment Coordination, HR Operations, or fresher can also be considered. Prior experience in interview coordination and candidate follow-ups will be preferred. Good working knowledge of MS Excel/Google Sheets, MS Office. Good written and verbal communication skills. Strong coordination and follow-up skills. Good communication and interpersonal skills. Strong attention to detail and accuracy. Ability to manage multiple tasks and priorities simultaneously. Good data-entry and documentation skills. Ability to maintain trackers and recruitment records systematically. Proactive approach towards pending tasks and follow-ups. Ability to coordinate effectively with Recruiters, candidates, interviewers, and internal teams. Good time-management and organizational skills. Ability to work in a fast-paced recruitment environment.

Benefits

• Provident Fund
• Paid Leaves + Festival Holidays
• Medical Insurance + Personal Accident Insurance
• Maternity and Paternity leaves
• Annual Diwali Bonus
• R & R rewards for best-performing employees