Project Manager

Project Managers lead complex, cross-functional projects that advance the mission and strategic priorities of the National Inventors Hall of Fame. This role owns projects from discovery through closeout, translates organizational goals into executable plans, and provides clear visibility into scope, schedule, budget, risk, dependencies, and outcomes.

The ideal candidate is a proactive, highly organized project leader who exercises sound judgment, influences stakeholders across departments, and improves the systems and practices used to deliver work. This position is suited for an experienced project manager who can operate independently, manage competing priorities, and guide teams through ambiguity and change.

Position Responsibilities: Project Management & Execution Lead end-to-end delivery of complex, high-visibility projects, including discovery, scoping, scheduling, budgeting, resourcing, risk management, implementation, and closeout. Develop clear project charters, work plans, timelines, milestones, decision points, and success measures.

Establish project governance, roles, responsibilities, escalation paths, and communication rhythms. Anticipate and resolve risks, dependencies, resource constraints, and competing priorities before they affect delivery. Manage scope and change requests while maintaining alignment with organizational priorities, stakeholder requirements, and strategic plans.

Provide recommendations to leadership when project tradeoffs or decisions are required. Coordination & Communication Facilitate project meetings and working sessions; prepare agendas, document decisions, assign action items, and drive timely follow-through. Serve as the primary point of contact for assigned projects and build productive relationships with internal leaders, staff, partners, vendors, and other stakeholders.

Communicate project status, decisions, risks, budget considerations, and outcomes to leadership and stakeholders in a concise, audience-appropriate manner. Create alignment across departments by clarifying priorities, resolving barriers, and maintaining accountability for commitments. Guide teams through project changes using structured communication and stakeholder engagement.

Reporting & Documentation Prepare progress reports, dashboards, forecasts, and project summaries for leadership, stakeholders, and partners. Maintain accurate project documentation, including scope documents, charters, decision records, and close‑out reports. Monitor resource allocation in partnership with stakeholder departments.

Ensure compliance with deliverables, timelines, and reporting requirements where applicable. Process Improvement & Support Develop comprehensive knowledge of organizational programs, products, and systems, while serving as a content-expert regarding assigned responsibilities Identify opportunities to improve project management processes, tools, and workflows.

Support the development of standardized project management practices across the organization. Support project intake, prioritization, capacity planning, and portfolio visibility. Assist with special initiatives, strategic planning efforts, and organizational priorities as needed. Knowledge, Skills, and Abilities: Experience working with cross‑functional and diverse teams.

Experience managing grant‑funded or donor‑restricted projects. Familiarity with compliance, reporting, or evaluation requirements in nonprofit environments. Strategic thinking with strong execution and follow-through Leadership through influence, collaboration, and accountability Clear, concise, and audience-aware communication Analytical problem-solving and sound judgment Proactive risk management and decision support Adaptability and composure in changing or ambiguous environments Ability to balance structure, urgency, and flexibility Ability to regularly work in the office and attend in-person meetings Ability to communicate effectively via email, chat, phone, and in-person meetings Requires regular, reliable, and on-time attendance Credentials and Experience: Bachelor’s degree in Project Management, Business, Nonprofit Management, or a related field (or equivalent experience).

5+ years of project management or related experience, preferably in a nonprofit, educational products, or social‑impact setting. Demonstrated ability to independently manage multiple, concurrent projects with competing resources. Strong organizational, time‑management, facilitation, follow-up, and problem‑solving skills.

Excellent written and verbal communication skills, with an emphasis on collaboration with executive leadership Proficiency with project management systems such as monday.com, Trello, and Microsoft 365. Why Join the National Inventors Hall of Fame? Comprehensive Health Coverage: Enjoy top-tier medical, dental, 100% employer paid vision, and insurance plans, along with flexible spending accounts to help pay for any out-of-pocket medical expenses.

Company-Paid Benefits: NIHF contributes 100% to provide life and disability coverages. Secure Your Future: Benefit from our 401(k) plan with up to a 4% employer match and 100% vesting upon initial contribution, ensuring your financial stability and growth. Generous Time Off: Take advantage of paid time off, paid holidays, and a year-end closure from December 24th through January 1st to recharge.

Additional Support: Access Critical Illness, Hospital, and Accident Supplemental Income plans for extra peace of mind. Pet-Friendly Perks: Protect your furry friends with our pet insurance plans. Stay Fit and Healthy: Utilize our on-site workout facility to maintain your physical well-being. Thriving Work Environment: Be part of a great team environment with ample opportunities for growth and a culture that prioritizes professional development.