HR Assistant

Position Summary

The Human Resources Assistant provides administrative and operational support to the Human Resources department. This position helps coordinate recruiting, onboarding, employee records, benefits, payroll-related information, training, and employee communications. The HR Assistant regularly interacts with employees, supervisors, temporary staffing agencies, and job candidates.

The successful candidate must be organized, approachable, detail-oriented, and committed to maintaining confidentiality.

Essential Duties and Responsibilities

Provide daily administrative support to the Human Resources department. Assist with job postings, résumé reviews, interview scheduling, and candidate communication. Coordinate pre-employment requirements, including background checks, drug screenings, and employment documentation. Prepare new-hire paperwork and assist with employee orientation and onboarding.

Enter and maintain accurate employee information in the HRIS and payroll systems. Maintain confidential personnel, medical, training, and compliance records. Assist employees with routine questions regarding policies, benefits, timekeeping, attendance, and payroll. Support benefits enrollment, qualifying-life-event changes, and annual open enrollment.

Assist with employee recognition programs, company events, meetings, and workplace communications. Prepare employee reports, spreadsheets, correspondence, and other HR documents. Help ensure compliance with company policies and applicable federal, state, and local employment requirements. Maintain HR bulletin boards and distribute employee announcements.

Respond to employment-verification and unemployment-information requests as assigned. Provide professional and confidential support to employees across all shifts. Perform other HR-related duties as assigned.

Qualifications

High school diploma or equivalent required. Associate degree in Human Resources, Business Administration, or a related field preferred. One to three years of administrative or Human Resources experience preferred. Experience in manufacturing, commercial printing, distribution, or a similar production environment is preferred.

Working knowledge of Microsoft Word, Excel, Outlook, and HR or payroll systems. Experience with ADP or a comparable HRIS/payroll platform is preferred. Strong organizational, communication, and customer-service skills. Ability to manage multiple priorities and meet deadlines. Strong attention to detail and commitment to accuracy.

Ability to maintain confidentiality and handle sensitive information appropriately. Ability to communicate effectively with employees at all organizational levels. Work Environment and Physical Requirements This position works primarily in an office setting but requires regular interaction with employees on the production floor.

Must be comfortable working in a manufacturing environment with machinery, noise, and varying activity levels. Must follow all safety requirements and wear required personal protective equipment when entering production areas. May occasionally be required to stand, walk, bend, reach, and lift up to 25 pounds. Must be able to work at a computer for extended periods.

Occasional schedule flexibility may be required to support employees working different shifts.