Human Resources Director/Superintendent Assistant

Job Summary

Under general supervision performs a variety of highly responsible, confidential and complex clerical, secretarial and administrative duties for the Superintendent and the Board of Trustees; assists the Superintendent with administrative detail; plans, organizes, supervises, and coordinates the work of other clerical employees.

As the Human Resources Director, oversees the Human Resources Department for all District staff. Job Description / Essential Elements ROUND VALLEY UNIFIED SCHOOL DISTRICT TITLE: HR Director / Superintendent Assistant Reports to: Superintendent Classification: Confidential Work Year: 12 months Salary: Classified Confidential Schedule Range: HR Director / Superintendent Assistant GENERAL DESCRIPTION: Under general supervision performs a variety of highly responsible, confidential and complex clerical, secretarial and administrative duties for the Superintendent and the Board of Trustees; assists the Superintendent with administrative detail; plans, organizes, supervises, and coordinates the work of other clerical employees.

As the Human Resources Director, oversees the Human Resources Department for all District staff.

ESSENTIAL DUTIES

• Compose and type correspondence, memos, documents, reports, agendas, and minutes as assigned
• Serve as the primary contact person and liaison between the superintendent and district/building personnel, parents, students, and the general public
• Screen incoming calls, mail, and visitors, received by the superintendent and provide information regarding district policies/procedures or refer to appropriate staff member
• Coordinates and prepares Board agenda and minutes of the Board of Trustees’ meetings;
• Provide clerical support to school board, committees and councils as assigned; prepare agendas and supporting materials, advise news media, take and transcribe minutes, prepare and distribute final minutes and reports and conduct follow-up assignments as necessary
• Board Policy Packets: Review and compare to current Board Policy/Administrative Regulation to ensure district is up to date, present to Board on Agenda for 1st Reading and Review and Approval. Upload/submit to online policy system.
• Grants/Reports: Impact Aid – advertise for committee, set up quarterly meetings to entail Agenda creation, minutes and notifications/postings. Complete student data/source check, update policies and procedures as well as Impact aid Plan. Meet with the RVUSD Board of Trustees and RVIT Tribal Council for approvals prior to submission. Assist District staff, Superintendent with additional grant applications as needed.Reports: Medi-Cal (employee schedules for moment in time), School Accountability Report Card (SARC), North Coast School Insurance Group (NCSIG), Assignment Monitoring, Credentialing, annual Audit requests and assisting with any additional report for the district sites.
• Maintain information from various organizations, (i.e. the State Department of Education, SSDA; ACSA, the legislature,) inter-district transfer requests and data on district operations
• Schedule meetings involving the superintendent, keep the superintendent's calendar and the school board's calendar. Post open positions, process applications (livescan/background checks, check references), set up interviews and present selected candidate for Board confirmation of hire. Complete orientation with Payroll Accounting Tech and/or Union Representative. Leave processing (FMLA/CFRA/5-month differential). Process workman’s comp claims as need arises.
• Assist superintendent with confidential personnel issues, grievances and arbitrations, collective bargaining and legal issues as assigned Maintain strict confidentiality when dealing with staff/student issues and/or complaints. Provide appropriate directions to employees and supervisors, i.e. following bargaining unit agreements, flowing chain of command and policies and procedures. Maintains Human Resource files and well as administrative files. OTHER DUTIES:
• Makes travel arrangements and arranges meetings and conferences
• Independently responds to letters and general correspondence of a routine nature.
• Act as an ambassador for the Round Valley Unified School District
• Other related duties as assigned. EMPLOYMENT STANDARDS: To perform this job successfully, and individual must be able to perform each essential duty satisfactorily.

Education

• High School Diploma; AA desirable. Experience:
• Five (5) years increasingly responsible secretarial experience at least two of which were as a confidential secretary/administrative assistant involving Human Resources knowledge and application. Knowledge of:
• District procedures, rules and regulations
• Correct English usage, grammar, spelling, and vocabulary
• Sound business communication
• Standard office practices, procedures and operating details of the district
• Record keeping principles and procedures
• Uses of word processing, spreadsheet and other business management software AERIES student database and CALPADS
• Principles and practices of customer service and telephone etiquette
• Regulations and guidelines governing basic human resource management. Roberts Rules of Order and the Brown Act Ability to:
• Maintain the confidentiality of sensitive and confidential information related to personnel issues, grievances and arbitrations, collective bargaining and legal matters affecting the district.
• Prioritize, plan and organize assigned projects;
• Interpret and apply administrative and district policies, laws, and rules
• Communicate effectively orally and in writing
• Prepare and compose correspondence and documents independently
• Analyze situations carefully and adopt effective courses of action
• Establish and maintain effective relationships with administrators, teachers, other employees and the general public
• Exercise good judgment, flexibility, creativity and sensitivity in response to changing situations and needs Exhibit leadership skills and ability to work as a team
• Complete assignments with minimal assistance Licenses and Other Requirements:
• Possess or obtain upon employment a valid California Driver License
• Meet the physical requirements necessary to perform assigned duties safely and effectively, including lifting fifty (50) pounds on an occasional basis and in excess of fifty (50) pounds with assistance. Provide proof of automobile insurability Working Conditions:
• Office environment
• Frequent interruptions Physical Abilities:
• Hearing and speaking to exchange information
• Seeing to read a variety of materials
• Dexterity of hands and fingers to operate a computer keyboard
• Sitting and standing for extended periods of time
• Standing, walking, twisting, stooping, crouching, kneeling, banding over at the waist, grasping, reaching overhead, pushing, pulling and moving, lifting and/or carrying 0-50 pounds to waist height Requirements / Qualifications Letter(s) of Recommendation Other (College Transcripts, if applicable) Proof of HS Graduation Resume