Senior Executive, Programme Office, SIMFONI

Overview

The Consortium for Clinical Research and Innovation, Singapore (CRIS) brings together six national R&D, clinical translation and service programmes to advance clinical research and innovation for Singapore, and establish important capabilities for a future-ready healthcare system. The Business Entities under CRIS include:

• Singapore Clinical Research Institute (SCRI)
• National Health Innovation Centre (NHIC)
• Advanced Cell Therapy and Research Institute, Singapore (ACTRIS)
• Precision Health Research, Singapore (PRECISE)
• Singapore Translational Cancer Consortium (STCC)
• Cardiovascular Disease National Collaborative Enterprise (CADENCE)
• Singapore Medical Foundation AI model (SIMFONI) Together, CRIS makes a positive difference to Singapore patients and researchers by ensuring that these clinical research platforms and programmes are at the cutting edge of capability development and innovation. If you are as passionate as we are in clinical trials and research, we want you! SIMFONI The SIngapore Medical FOundation AI model (SIMFONI) Programme was established in 2025 to advance the safe and responsible use of Artificial Intelligence (AI) in Singapore’s public healthcare ecosystem to support healthcare professionals in providing care to patients. SIMFONI will build up the capabilities and infrastructure to accelerate the development and deployment of large-scale machine learning models, known as Foundation models (FM) for improved healthcare outcomes. Job Description The Senior Executive, Business Operations provides administrative and operational support to the three teams (Product, Technical and Programme) in the SIMFONI office. The role supports SIMFONI's finance, procurement, contract administration, asset management and operational functions. The role serves as a coordinator between internal stakeholders and external vendors to support effective budget management, procurement governance, contract oversight, inventory control and smooth day-to-day business operations. The incumbent will also provide executive and administrative support to the leadership team, contributing to the efficient and effective delivery of the organisational objectives.

Key Responsibilities

Operations & Executive Support

• Provide executive and administrative support to the leadership team, including calendar management, meeting scheduling, meeting logistics and follow-up action items.
• Support the coordination of workshops, engagement sessions, project reviews and other team events.
• Manage correspondence, document control and stakeholder communications.
• Lead office administration, facilities-related matters and the management of shared team resources.
• Maintain administrative records, including email audit trial backups and operational documentation. Finance, Budget & Procurement Support
• Support budget planning, tracking and monitoring of budget utilization.
• Support budget submissions, consolidate inputs, and maintain budget records and supporting documentation.
• Manage and support end-to-end procurement activities, including purchase requests, quotations, approvals, vendor engagement and procurement tracking.
• Coordinate finance-related processes, including invoice verification, payment follow-up, accrual reviews, reconciliation and record management.
• Assist to maintain accurate financial and procurement records when required. Contract Management Support
• Maintain and manage contract records, ensuring completeness and proper documentation.
• Monitor contract milestones, deliverables, expiry dates and renewal timelines.
• Support contract renewal, variation and closure processes as required. Asset & Inventory Management
• Manage inventory records for the team’s devices, equipment and other team assets.
• Coordinate asset issuance, returns, stock-taking exercises and disposal activities.
• Ensure asset records are accurate, complete and up to date. Stakeholder Management
• Work closely with internal stakeholders, vendors and service providers to facilitate operational, procurement and finance-related activities.
• Coordinate across internal departments and external vendors to ensure timely completion of operational, procurement and finance-related activities.
• Support the resolution of operational issues and ensure timely follow-up of outstanding matters.
• Identify opportunities for process improvements and operational efficiencies.
• Perform other ad hoc operational, administrative and coordination duties as assigned by management. Job Requirements
• Diploma or Degree in any discipline with at least 3 years of relevant working experience.
• Prior experience in business operations, grant management, finance operations, procurement, contract administration, programme administration, office management, executive support or related functions will be an advantage.
• Strong organisational, coordination and multitasking skills with attention to detail and accuracy.
• Good interpersonal, communication and stakeholder management skills.
• Proactive, resourceful and able to work independently in a fast-paced environment.
• Proficient in Microsoft Office applications, particularly Excel, Word, PowerPoint and Outlook.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Basic understanding of IT hardware, software and technology assets is an added advantage. What you need to know Successful candidate will be offered a 3-year renewable contract. We regret that only shortlisted candidates will be contacted. For more information about CRIS and the Business Entities, visit our websites below: CRIS – https://www.cris.sg SCRI – https://www.scri.edu.sg NHIC – https://www.nhic.sg ACTRIS – https://www.actris.sg PRECISE – https://www.npm.sg STCC – https://www.stcc.sg CADENCE – https://www.cadence-cvd.sg SIMFONI - https://www.simfoni.sg Please note that legitimate job openings at CRIS are published through CRIS’ official careers website and authorised recruitment channels. CRIS does not request payment or sensitive personal or financial information through unauthorised channels or individuals falsely claiming to represent CRIS. Candidates are advised to verify job opportunities through CRIS’ official channels. Thank you.