Assistant Office Manager

Job Summary

The Assistant Office Manager will establish and implement short and long-range objectives for the assigned department, oversee related functions and activities, and administer company policies and procedures. Supervisory Responsibilities:

• Train new staff and orientate to their new office.
• Coordinates and oversees the day-to-day workflow of subordinate staff in the location.
• As requested by the Manager, conducts or assists with performance evaluations that are timely and constructive.
• Assist with location inventory.
• Fill in for Office Manager when out of office.
• Become proficient in each Job position listed in their practice. Duties/Responsibilities:
• Monitors departmental performance, identifying and facilitating opportunities to increase productivity and efficiency.
• Manages daily aspects of the department and its staff to ensure projects are completed and goals and patient needs are met.
• Collaborates with location manager to plan, direct, and coordinate KPI’s, goals, operational productivity.
• Collaborate with other managers to analyze costs, benefits, and losses of company profits.
• Assist in Managing inventory, facilitating purchases as needed.
• Manages conflicts and resolves complaints about or within the practice location.
• Assist in task related audits.
• Performs other related duties as assigned.
• Assist with operational flow, IE: wait times, patient schedules, patient flow.
• Maintain open communication with providers regarding the schedules, patient issues.
• Attend monthly office manager meeting.
• Have all paperwork prepared for the following day. Required Skills/Abilities:
• Excellent verbal and written communication skills.
• Ability to work both independently and collaboratively.
• Excellent time management skills with the ability to assign and delegate tasks.
• Proficient with Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Critical thinking skills.

Education and Experience

• Two years of related experience in the industry required.
• Knowledge of the philosophy, mission, leadership, and planning needs of the organization preferred. Physical Requirements:
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 25 pounds at times.