Administrative Assistant

Job Purpose and Scope: Under general direction, provides administrative and professional support as directed by the executive management supervisor. Essential Job Functions: Provides all general office functions, which include typing, editing, transcribing, copying, filing, faxing, documenting and distributing correspondence.

Provides back-up assistance to other officers with preparation (including typing, formatting and data-gathering) and filing of reports. Maintains team logistical information such as scheduling, and meeting coordination. Coordinates internal and external meetings. Coordinates the gathering of information needed for received requests.

Communicates with internal and external customers to ensure those parties receive excellent customer service at all times. Completes special assignments as needed. Researches, compiles, and analyzes data for special projects and various reports. Answers and directs incoming telephone calls. Interacts frequently with members of senior management.

Provides assistance to others in the department as needed. Maintains confidentiality and exercises discretion with respect to Company and Bank matters, personnel matters, and job duties. Maintains good attendance and punctuality to work. Follows Bank policy, procedures and guidelines. Knowledge, Skills & Abilities: Comprehensive knowledge of administrative and clerical procedures.

Ability to communicate effectively both verbally and in writing with all levels of management. Ability to multi-task and deal effectively with unexpected events. Ability to demonstrate initiative and work independently to prioritize and complete assigned tasks. Ability to manage multiple priorities and work with exacting deadlines.

Ability to work overtime if needed. Ability and willingness to follow policies and procedures. Ability and willingness to support organizational goals and values. Ability to demonstrate flexibility and adaptability to absorb new duties and responsibilities. Highly skilled in using computer, including Microsoft Word, Excel, Outlook and PowerPoint.

Position Requirements: Basic Qualifications: High school diploma or equivalent required. Minimum of (5) five years of work experience in an administrative/executive assistant role required. Minimum of (5) five years of work experience with Microsoft Word, Excel and PowerPoint required. Valid driver’s license with good driving record.