xPL Procurement Agent

Position Description: Secure delivery of specified products and/or services from and foster relationships with qualified subcontractors and vendors.

Essential Duties

Execute xPL procurement activities to secure delivery of specified products and/or services from suppliers and negotiate prices and terms favorable to specific project demands. Secure new and update existing supplier prequalifications, including financial statement analysis and reference verification to make bid or contract recommendations.

Establish and oversee xPL Procurement Schedule and attend project meetings to secure commitments to schedule by project team through to completion. Engage with preconstruction and xPL Offsite Manufacturing team to manage bid process, establish project bidding procedures, prepare documentation, prequalification, and approval of bid lists.

Support project and client Underrepresented Business Enterprises (UBE) strategy to meet requirements. Support xPL business analytics requirements to support tracking of required supplier information Engage with xPL Operations team to create general and special conditions, safety requirements, and scope requisitions for each project to ensure that scope, schedule, UBE (or other hiring requirements), and clearly define and communicate insurance and bonding requirements for bidders.

Examine plans and specifications for deficiencies, construction issues, and technical questions; escalate findings for resolution. Oversee project-specific receipt of bids and spreadsheet development/execution. Develop thorough understanding of suppliers’ scope of work. Conduct scope review meetings with competitive bidders to confirm bidders’ compliance with scope requirements and other project-specific requirements.

Negotiate with suppliers to finalize contract award recommendations. Issue recommendations for approval of suppliers’ bid awards to client and/or project team. Prepare and issue subcontracts and purchase orders (or may oversee process) and follow up for timely execution of subcontract, receipt of Certificates of Insurance (COI), Payment and Performance (P P) bonds (if required), and other project specific items.

In conjunction with project team, develop, execute, and monitor Risk Management Plans, as required. Resolve issues related to disputes from scope of work and change orders. Oversee current insurance certificates, bonds, and consent of surety for reserve reductions, off-site material payments and final payments. May supervise Procurement team members and provide input on performance appraisals.

Use system of record to process purchase requisitions and issue purchase orders, including assembly and filing of required contract documents. Other activities, duties, and responsibilities as assigned.