Legal Administrative Assistant - Litigation

Job Title: Legal Administrative Assistant

• Litigation Location: Falls Church, VA Job Type: Full-Time, Non-Exempt Salary Range: $65,000- $75,000 About Us: Whiteford, Taylor & Preston is a law firm focusing on corporate litigation, global and regulatory law for companies in a wide range of industries. With offices in Delaware, Kentucky, Maryland, Washington, and Virginia, our 170 lawyers help our clients grow their businesses in the mid-Atlantic and around the globe. At Whiteford we strive to provide the best in innovative and sophisticated legal services, and seek talented students, attorneys, and staff who share this goal. We also value an inclusive work environment where diverse experiences, perspectives, and ideas are vital to a thriving workforce.

Job Summary

Whiteford is seeking a detail-oriented, proactive, and highly organized Legal Administrative Assistant to join its Falls Church, VA office. This position will provide dedicated support to the office’s Managing Partner and several equity partners with very active Business Solutions, Restructuring & Financial litigation practices.

This is an excellent opportunity for an experienced legal administrative professional who thrives in a fast-paced law firm environment, exercises sound judgment, and is comfortable managing a combination of legal and administrative responsibilities with accuracy, professionalism, and discretion. The ideal candidate will have a minimum of three to five (3-5) years of law firm experience, strong litigation and/or bankruptcy support skills, familiarity with bankruptcy court filings, including the use of CM/ECF, PACER, and applicable federal and local court filing systems.

This role requires a proactive team member who can anticipate needs, take ownership of assignments, and provide high-level support. The successful candidate will be resourceful, organized, technically proficient, and committed to delivering excellent service to attorneys, clients, and colleagues.

Key Responsibilities

Preparing, editing, proofreading, and finalizing litigation documents, correspondence, pleadings, and other legal materials. Assisting with court filings, including electronic filings in state and federal courts. Maintaining calendars, deadlines, and case-related schedules. Managing and organizing digital and paper files.

Supporting case preparation, including assembling materials, exhibits, binders, and correspondence. Communicating professionally with clients, courts, opposing counsel, vendors, and internal team members. Processing expense reports, monthly client billing, time entry, and other administrative tasks. Providing proactive support to ensure attorneys are prepared, organized, and able to meet deadlines.

Skills and Abilities: Proficiency with legal document management software. Proficiency with legal time and billing and/or case management software. Ability to maintain confidentiality and handle sensitive information. Possess advanced knowledge of and proficiently use Microsoft Word, Excel, Power Point, Portable Document Format (PDF) applications including imaging and scanning functions.

Required Qualifications and Experience: 5+ years of legal administrative assistant, legal secretary, or legal practice assistant experience in a law firm environment. Litigation and/or bankruptcy experience, electronic court filing systems such as CM/ECF, PACER required. Knowledge of court rules, procedures, legal terminology, and litigation document preparation.

Strong proficiency with Microsoft Office, including Word, Outlook, Excel, and PowerPoint. Excellent proofreading, formatting, organizational, and time-management skills. Ability to prioritize competing deadlines and work efficiently in a fast-paced environment. Strong communication skills and a professional, client-service oriented demeanor.

High level of attention to detail, discretion, and reliability.

What We Offer

A competitive salary and benefits package. Opportunities for professional growth and development within a dynamic and supportive environment. A collaborative culture that values innovation, integrity, and inclusivity. We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.