Legal Administrative Assistant - Commercial Real Estate

Job Title: Legal Administrative Assistant

• Commercial Real Estate Location: Richmond Office Job Type: Full-Time, Non-Exempt Position Overview Whiteford is seeking an experienced Commercial Real Estate Legal Administrative Assistant to provide comprehensive legal and administrative support to attorneys with a busy and sophisticated commercial real estate practice. In addition to general administrative responsibilities such as calendar management, document preparation, matter organization, billing support, and coordination of meetings and deadlines, this role provides hands-on support throughout the transaction lifecycle, including due diligence, document execution, closing coordination, and management of key deliverables. The ideal candidate will have prior commercial real estate experience and be comfortable working directly with attorneys, clients, title companies, lenders, brokers, opposing counsel, and other transaction parties. This is an excellent opportunity for a proactive, detail-oriented professional who enjoys managing multiple priorities and complex transactions, takes ownership of assignments, anticipates next steps, and thrives in a fast-paced, collaborative law firm environment.

Key Responsibilities

Provide comprehensive legal and administrative support to assigned attorneys, anticipating needs and managing competing priorities. Prepare, edit, proofread, format, and finalize legal documents, correspondence, and other materials. Manage calendars, meetings, travel, deadlines, document execution, and other matter-related logistics.

Maintain matter files and assist with new matter intake, time entry, billing, invoicing, expense reporting, and related administrative processes. Assist with commercial real estate due diligence by organizing title documents, surveys, leases, entity records, and other transaction materials. Coordinate document execution, electronic signatures, closing deliverables, and related transaction logistics.

Maintain transaction checklists, closing binders, calendars, and key deadlines throughout the matter. Communicate professionally with clients, opposing counsel, title companies, lenders, brokers, and other transaction parties while providing related document and administrative support.

Qualifications

2-5+ years of legal administrative assistant or comparable legal support experience, preferably in a law firm environment; experience supporting commercial real estate attorneys preferred. Strong organizational, time-management, proofreading, and communication skills with exceptional attention to detail. Ability to manage multiple priorities and deadlines, take ownership of assignments, anticipate needs, and exercise sound judgment with limited supervision.

Proactive, responsive, and client-service oriented, with the ability to work independently and collaboratively while maintaining professionalism and confidentiality. Strong proficiency with Microsoft Office and experience with legal document management, timekeeping, billing, and other law firm technology preferred.

What We Offer

A competitive salary and benefits package. Opportunities for professional growth and development within a dynamic and supportive environment. A collaborative culture that values innovation, integrity, and inclusivity. We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.