Bid Writing Specialist

Job Description Title: Bid Writing Specialist Supervisor: Business Process Manager Department: Project Management FLSA Status: Non-Exempt/Hourly Summary/Objective In this role, you will identify opportunities for bid submission, develop bid-winning strategies, conduct research, write and edit proposal, negotiate with stakeholders and collaborate with other teams to ensure bid security.

Essential Functions

Work alongside management and the bid team to develop bid strategies, competitive advantages and win themes. Work closely with project managers, design managers, estimators, and senior personnel. Identify opportunities for bid submissions and raising them with the management team. Conduct research and brainstorming key points to include in the bid.

Craft persuasive and detailed proposals. Conduct team briefings once bids have been secured. Ability to write succinct and compelling content. Ensure consistency of style, content, and message throughout. Proofread, edit, challenge and sense check the bid narrative. Identify key win themes, issues, and expectations. Coordinate the responses of other business departments where appropriate.

Review and edit bid material, researching material for inclusion where needed. Develop additional/supporting materials, such as diagrams or process maps, for inclusion in responses. Ensure responses are compliant with the contract requirements and incorporate the latest developments, legislation, and best practice. Analyze and respond to pre-qualifications, requests for information (RFIs), registrations of interest (ROIs).

Update and maintain library of proposal documents and other information on internal database. Develop good relationships with other member of the bid team and the contributing subject matter experts. Be accountable for the overall quality of bid submissions. Contribute to process improvement. Perform other duties as reasonably assigned.

Knowledge, Skills and Abilities Excellent verbal and written communication skills Excellent organizational and leadership skills Good analytical/critical thinking Strong teamwork and interpersonal abilities. Deadline-driven and committed to excellence. Excellent industry knowledge and a willingness to keep up with trends.

Strong communication skills Competencies and Basic Requirements Bachelor’s degree in Engineering, Construction, or another relevant discipline is preferred. Bachelor’s degree in Management or English is required. Experience as a bid writer is preferred Supervisory Responsibility This position will not have any supervisory responsibilities.

Work Environment This job operates in a profession office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Travel No travel is expected for this position.