Business Administrator

Job Title: Business Unit Administrator Reporting to: Finance Business Partner Business Unit: Substations Scotland Purpose of the Position: The key function of this role is to provide administrative support to the business unit by managing schedules, coordinating meetings, and handing general office tasks like data entry and record-keeping.

The successful candidate will be the primary point of contact for internal and external inquiries, and will help with financial administration such as raising invoices and processing purchase orders.

Responsibilities

& Duties: Responsibilities:

• Fire Warden and full First Aider
• Manual Payment requests as required
• General Maintenance co-ordination including PAT testing and calibration
• Credit Card expense administration for BU on Concur
• SSE Authorisations and Tender CV’s updates
• PPE & Tools co-ordination and monitoring
• Annual Team building arrangements
• Monitor and provide transport related logistics, including insurance and Fuel cards BU Continuum
• Adhoc finance support and payroll workbook Duties: Including but not limited to the following:
• Provide general administrative support to the business unit and its leadership team.
• Act as first point of contact for internal and external queries.
• Organise and coordinate meetings
• Manage office and business unit resources and facilities.
• Liaise with various teams to support project delivery and resolve issues.
• Communicate with customers, suppliers, and other stakeholders.
• Maintain accurate financial records, (including raising invoices) and managing purchase orders.
• Assist with coordinating training courses. Governance: Interfaces and relationships with key stakeholders:
• Managers
• Employees
• Clients
• Customers
• Vendors and suppliers
• Visitors Person Specification Qualifications and experience
• A minimum of five GCSEs (or equivalent) with grades A*-C to include Math and English
• Proficiency in Microsoft Excel is essential for data analysis and reporting.
• Experience with accounting and payroll software such as Sage.
• A strong understanding of tax regulations and employment law to ensure payroll is processed correctly.
• Excellent time management and organisational skills to manage multiple tasks.
• Excellent organisational, communication and interpersonal skills
• Be able to work under pressure, be a team player and have a high level of self-motivation.
• Possess the ability to use your initiative to ensure new skills and tasks are picked up easily.
• The flexibility to work additional hours whenever required Values In line with Omexom’s values, the jobholder must possess the following qualities: Team Spirit & Generosity – able to work effectively within and contribute to the Omexom team to deliver results, provide support and drive performance. Trust and Empowerment – enjoy managing their responsibilities and time to ensure work is completed efficiently and professionally. Integrity and Responsibility – enjoy taking responsibility for their duties and managing these effectively to ensure efficient high quality results. Innovation & Entrepreneurship – continually strive to improve processes and introduce new initiatives to improve efficiency.