Dealership Administrative Specialist - Clay, NY

Davidson Ford of Clay is looking for a Dealership Administrator to join our team! This position will be responsible for learning and completing the administrative processes involved with the car buying process and helping the office run smoothly! They are responsible for filling out the proper paperwork for the DMV, lenders, and other regulating bodies as well as proper filing and organization.

This position is perfect for someone with administrative or clerical skills who wants to learn something new or explore a new industry! We take pride in what we do here and that includes taking care of our employees and our customers. Come join our team and see why our company has one of the highest dealership review ratings around!

Hours: Full Time, Monday

• Friday; This position includes every other Saturday with Sunday and an additional day off during the week.

Pay Range

$18 - $22/hr, based on experience Responsibilities: Receive and process vehicle paperwork and verify that all documentation is complete and compliant. Prepare, submit, and monitor bank contracts for funding. Communicate effectively with dealership personnel regarding deal status and funding requirements. Contact banks and financial institutions to obtain lien releases.

Maintain accurate reports and logs of daily new and used vehicle deal activity. Process motor vehicle registration paperwork. Prepare title documents accurately and in a timely manner. Record incoming vehicle titles daily according to established procedures. Troubleshoot and resolve title-related issues, including odometer discrepancies, powers of attorney, and other documentation concerns.

Process dealership incentives and related documentation. Respond to customer inquiries in a professional and courteous manner. Maintain a high level of confidentiality when handling customer and financial information. Work effectively under pressure in a fast-paced, high-volume environment. Multitask and prioritize responsibilities to meet deadlines.

Provide additional administrative and office support as needed. Perform other duties as assigned.

Required Skills

Process oriented with attention to detail. Strong organizational skills. Excellent verbal and written communication skills. Excellent computer skills. Empathetic and friendly personality. Professional and dependable demeanor. Strong time management. Eagerness to learn and grow professionally. Critical thinking and problem solving.

Must have Valid Driver's license. Must be at least 18 years of age. Preferred: Previous dealership experience. Previous administrative experience.

Benefits

Sick Leave accrued every week! Employee discounts on vehicles, service, and parts! We offer great benefits including Excellus medical insurance, Guardian dental insurance, and Davis vision insurance. We offer a reimbursement for qualifying out of pocket costs. We offer supplemental insurance through Aflac including: Life, Short-Term Disability, Accident and Critical Illness.

We offer both Traditional and Roth 401(k) plans with an employer match. We offer paid holidays. Paid vacation time. We have an Employee Assistance Program, available to our employees and their immediate family members free of charge! We offer advancement opportunities within a large organization. We are an Equal Opportunity Employer.

Physical Requirements: The ability to lift and carry up to 20 pounds. The ability to regularly perform repetitive motion tasks such as writing and typing. The ability to stoop, kneel, or crouch. The ability to sit for an extended period of time.