Associate

Job Title: Plant Administrator Location: Ringus,Jaipur Reports To: HR Manager Department: Administration Role Purpose To manage all administrative functions of the plant, including infrastructure, security, statutory compliance, contractor and contract labour management, time-office operations, and employee welfare, ensuring smooth plant operations in compliance with legal and organizational standards.

Key Responsibilities

1. Contract Labour Management Ensure end-to-end management of contract workforce: Contractor onboarding, verification of licenses, PF/ESI codes, and statutory compliance. Maintain muster rolls, wage registers, and ensure timely payment of wages as per Minimum Wages Act. Monitor PF/ESI contributions and ensure 100% coverage for contract workers. Conduct regular audits of contractor compliance (wages, safety, documentation). Liaise with contractors for manpower planning and deployment as per production requirements. Maintain statutory registers and prepare compliance reports for labour authorities.
2. Statutory & Regulatory Compliance Ensure compliance with all labour laws, factory rules, and government regulations. Renew licenses and permits on time (Contract Labour License, Factory License, etc.). Prepare and submit statutory returns and reports within deadlines. Coordinate with HR and Legal for inspections and audits.
3. Time Office & Attendance Oversee biometric attendance system for regular and contract employees. Validate overtime approvals and ensure adherence to company policy. Provide accurate payroll inputs to HR/Finance within timelines.
4. Plant Infrastructure & Facilities Manage housekeeping, canteen, transport, security, and other plant facilities. Ensure preventive maintenance of administrative infrastructure. Monitor vendor performance and ensure SLA compliance.
5. Security & Safety Coordinate with security agencies for access control, visitor management, and CCTV monitoring. Support EHS team in safety audits, emergency drills, and compliance for contract workforce.
6. Vendor & Cost Management Negotiate rates with contractors and vendors to optimize costs. Ensure timely processing of invoices and maintain cost control measures.
7. Employee Welfare Oversee employee services like canteen, transport, uniforms, and medical facilities. Address grievances related to administrative services promptly.
8. Reporting & Documentation Prepare monthly MIS reports on contract labour, compliance, costs, and incidents. Maintain digital records of all statutory and administrative documents.

Qualifications

Graduate/Postgraduate in Administration/HR/Industrial Relations or related field. 1 to 3 years of experience in plant administration and contract labour management. Strong knowledge of labour laws, factory rules, and statutory compliance. Proficiency in MS Office, ERP systems, and biometric attendance software. Skills & Competencies Vendor and contractor management.

Labour law compliance and documentation. Safety and risk management. Strong interpersonal and communication skills. Working Conditions Plant-based role with frequent interaction with contractors, labour, and government authorities. Requires flexibility to handle emergencies and audits.