体育办公室助理 PE Administrator

JOB TITLE PE Administrator DEPARTMENT PE and Sport (Support Staff) LOCATION Hiba Academy Shanghai LINE MANAGER Director of Sport and Physical Education WORKING PATTERN Full-time, including one day per week supporting the after-school provision until 6:30pm THE PE AND SPORT DEPARTMENT The PE and Sport Department at Hiba Academy Shanghai is a high-performing department that successfully balances a bilingual approach to teaching, learning and coaching with a full and varied fixtures and events calendar.

Pupils benefit from a broad PE curriculum, an extensive programme of sports Co-Curricular Activities (CCAs), interhouse competitions and regular fixtures and tournaments against other schools. The department is ambitious, busy and close-knit. The PE Administrator plays a central role in its success, managing the organisation behind every lesson, fixture, trip and event so that teachers and coaches can focus on delivering an outstanding experience for every pupil.

OBJECTIVES To provide proactive, efficient and professional support to the Director of Sport and Physical Education and the wider department through a broad range of administrative, organisational and project management duties. To support the Director in coordinating PE and sport events, fixtures and initiatives so that they run efficiently, cost-effectively and safely.

To ensure that events are planned well in advance, in consultation with other departments, and that any implications are communicated clearly and in good time to the wider school community.

KEY RESPONSIBILITIES

ADMINISTRATIVE SUPPORT FOR THE DIRECTOR AND WIDER DEPARTMENT Carry out a range of secretarial and clerical duties to a high standard Respond to administrative enquiries from staff, pupils and parents Manage the department’s administrative systems, records and databases Coordinate departmental projects from planning through to completion Organise and prioritise tasks to meet deadlines Support budget management, including purchase requests, tracking spending and processing invoices and reimbursements Attend PE and Sport meetings, taking and sharing minutes and tracking the completion of actions Write and edit news articles, newsletter items and social media posts about PE and sport news, events and results, in English and Chinese