Intern

INTERN The purpose of this position is to perform responsible administrative and technical Human Resources support work involving a variety of detailed, confidential and operational activities. Work is performed with initiative and independent judgment and is evaluated for adherence to established procedures, policies and regulatory requirements.

The position is responsible for skilled use of Microsoft Office Suite, artificial intelligence (AI), Human Resources systems, payroll systems, and other computer applications. Duties include but are not limited to employee records management, payroll processing support, administration of payroll changes for employees, performance evaluation administration, records retention, customer service coordination, and multifaceted support of Human Resources administrative, coordination, project and analytical programs and operations.

Duties and Responsibilities

1. Maintains and updates Town job descriptions by coordinating revisions as required, reviewing content for accuracy, and ensuring consistency in formatting, grammar, and organizational standards.
2. Proofreads and performs quality assurance reviews of various HR documents to ensure accuracy, consistency, proper grammar, and adherence to organizational standards.
3. Processes select bi-weekly personnel actions and provides administrative support for human resources activities that support payroll and employment records.

Responsibilities include

processing personnel actions for all employees; submitting new hire information to the Virginia New Hire Reporting Center; updating application and employee records; maintaining driver license information; and updating employment records as necessary. Ensures required documentation is accurately recorded, scanned and maintained in accordance with records retention requirements. 4. Performs administrative and technical payroll support activities, including processing payroll-related changes for employees. Reviews and enters approved payroll information into applicable systems; processes pay rate changes, department changes, position updates, and employee status changes; verifies the accuracy of payroll entries and maintains supporting documentation. 5. Reconciles and analyzes health insurance benefits information, including enrollment records, payroll deductions, and employer contributions. Verifies that employee benefit enrollments and changes are accurately processed and submitted to the appropriate benefit providers, and periodically reviews enrollment records to ensure accuracy and consistency with employee records and payroll deductions. Monitors Virginia Employment Commission (VEC) unemployment claims, tracks claim notices and response deadlines, coordinates required documentation and responses, and reviews claim activity and associated charges to support accurate records, timely resolution, and compliance with applicable requirements. Maintains supporting payroll, benefits, and unemployment claims documentation. 6. Serves as the primary coordinator for the electronic performance evaluation process by initiating evaluation cycles, tracking deadlines and completion status, communicating reminders, calculating approved performance-based increases, and entering updates into applicable systems. 7. Maintains confidential paper and electronic employee records, personnel files, and employment documentation in accordance with applicable policies, records retention schedules, and regulatory requirements, including Form I-9 records. 8. Prepares new employee materials and required documentation; ensures materials are complete, accurate, and available for scheduled new hires. 9. Coordinates employee engagement initiatives, including recognition programs, , open enrollment activities, employee events, and other Human Resources-sponsored programs as assigned. 10. Supports departmental communications by preparing and coordinating employee newsletter content, gathering information, editing materials for accuracy and clarity. Works closely with communications department on employee communication initiatives. 11. Provides administrative support for risk management activities if needed, including gathering and maintaining OSHA-related information and assisting with required reporting. 12. Assists with special projects, and process improvement initiatives by conducting research, maintaining documentation, recommending improvements, and completing assignments with limited supervision. 13. Various analysis of data. 14. Assist in policy writing, coordination and documentation. 15. Provides general administrative support to the Human Resources Department, including responding to inquiries, assisting visitors, processing mail and correspondence, attending meetings and training sessions, and coordinating departmental purchases as required. 16. May assist with electronic recruitment and applicant tracking activities, including compiling recruitment data and preparing statistical reports as needed. 17. May coordinate police officer and police dispatcher candidate testing processes, including application review, candidate communication, status tracking, and maintenance of related records and documentation.

Requirements

• High school diploma or GED required, college preferred
• PHR, SHRM-CP or related HR certification preferred at hire, or within nine months of employment
• Human resource support work required
• Valid driver’s license with acceptable record preferred Duties could involve the ability to exert light, physical effort, and may involve some lifting, carrying, pushing and pulling up to approximately 30 pounds. May also involve extended periods of time at a keyboard or workstation, and operating a computer and office equipment. Duties may also require adequate visual perception, as well as adequate oral communications abilities. Duties may also require some driving, such as to and from meetings. Duties are regularly performed without exposure to adverse, environmental conditions such as dirt, dust, pollen, odors, animal pests, wetness, humidity, rain, fumes, temperature and noise extremes, loud machinery, vibrations, electric currents, traffic hazards, toxic agents, violence, disease and pathogenic substances. Grade : PT FLEX Posting Start : 10/27/2026 HOURLY RATE RANGE: $20.00-$20.00 ©2026 Tyler Technologies, Inc. Help/Feedback