Technical Executive

Technical Executive Tasks shall include but not be limited to:

1. Month-End Documentation Collect all month-end reports from vessels as per the schedule. Distribute reports to relevant stakeholders and update folders accordingly.
2. Vessel Position List Update vessel position data (Port name, ETA/ETB/ETD, Agent details) every Friday.
3. Class Status Reporting Review Class Status Reports (CSR) for any Conditions of Class, recommendations, or notations. Monitor due dates for annual surveys and UWILD, and inform Technical Superintendent.
4. Dry Dock Coordination Assist in preparing Dry Dock specifications. Support Superintendent with cost comparison and send ESP files to vessel. Collate post-dry dock service reports and save in folders. Ensure EHS report from Class is sent to the vessel and assist with the Dry Dock report.
5. EEXI Compliance Collect required manuals and certificates from the vessel. Coordinate with Class for approval and follow up on submission. Send approved EEXI files back to the vessel.
6. IMO DCS(International Maritime Organization Data Collection System) / CII (Carbon Intensity Indicator) Ensure vessels submit monthly fuel oil consumption data to the designated vendor. Follow up to maintain performance monitoring records. Book related invoices in PAL System. 7 . Preparation of SEEMP II and III document Preparing SEEMP II and III document in Company Template and sending to Verifier to make sure SEEMP COC’s are in place Book related invoices in PAL System.
7. Lube Oil Sample Tracking Monitor quarterly/six-monthly sample submissions. Flag delays or non-submissions to the Tech Superintendent & Fleet Manager. Book related invoices in PAL System.
8. Leave Planner Updates Ensure leave planners for Fleet Manager and Superintendents are maintained and updated.
9. Fuel Oil Analysis Reports Follow up with agents/labs for correct dispatch of bunker samples. File analysis reports and book related invoices in PAL.
10. Vessel Takeover/Handover Documentation Ensure documents are filed according to the checklist in designated folders.
11. Fleet Meeting Minutes Prepare agenda, take accurate minutes, and document key points and decisions made.
12. Lube Oil ROB Monitoring Receive ROB reports from vessels by the 25th of each month. Update Superintendent on consumption status relative to limits.
13. Owner Communications Send updated Q88 and Class Status reports to vessel owners as needed.
14. Vessel Modifications or Status Changes Update PAL system when vessels are sold, modified, or retrofitted. Ensure any new or revised manuals are uploaded and communicated.
15. Ship Technical Documentation Prepare ship-related reports, letters, and documents. Ensure technical records and vessel data are updated in PAL.
16. Defect List / Weekly Vessel Reporting

• Ensure that defect lists are received from vessels on a weekly basis.
• Update and maintain the defect list accurately in the PAL system in a timely manner.

1. Purchase & Survey Coordination

• Arrange class surveys onboard in coordination with Technical and Marine Superintendents.
• Issue purchase orders and coordinate with agents.
• Ensure class invoices are verified and entered PAL System. 19 . Pending Invoices – Graphical Reporting
• Review the weekly pending invoices report received from the Accounts team.
• Prepare a relevant graphical summary of pending invoices.
• Share the updated graph with the Head of Operations and Technical on a weekly basis.