Executive Assistant/Project Manager to Principal

We are seeking an exceptional Executive Assistant / Project Manager to work directly with a busy principal who manages multiple businesses; including automotive dealerships, real estate holdings, property renovations, and a variety of personal and professional commitments. This is not a traditional administrative assistant position.

We are looking for someone who can take ownership, anticipate needs, solve problems, manage details, and keep multiple projects moving simultaneously. The ideal candidate is a highly organized, intelligent, resourceful, discreet and a proactive professional.

RESPONSIBILITIES

Executive Support Coordinate meetings, appointments, calls, events and commitments Prepare the principal for upcoming meetings, travel and important deadlines Monitor emails, correspondence and follow-up items Prioritize competing demands and keep important matters from falling through the cracks Handle confidential and sensitive information with complete discretion Project Management Coordinate contractors, vendors, consultants, staff and other professionals Track timelines, budgets, deliverables and outstanding issues Follow up persistently until tasks are completed Identify potential problems before they become problems Create systems, checklists and organizational tools where needed Real Estate & Property Assist with real estate-related projects and transactions Coordinate property maintenance, renovations, repairs and improvements Communicate with contractors, tenants, and vendors.

Obtain estimates, compare proposals and track projects through completion Maintain organized records, contracts, invoices and project information Business & Operational Support Assist with matters involving multiple businesses and investments Coordinate information between professionals and vendors Research products, services, vendors and solutions when needed Prepare documents, spreadsheets, and reports Manage follow-up and ensure commitments are completed Travel Management Coordinate complex domestic and international travel Research and arrange flights, hotels, transportation, restaurants and activities Maintain detailed itineraries Anticipate travel-related needs and changes Handle last-minute adjustments calmly and efficiently The right candidate will be: Extremely organized — you love lists, details and keeping things on track Proactive — you anticipate what is needed rather than waiting to be told A strong problem solver — you figure things out Highly resourceful — you know how to find answers and people Persistent — you follow up until something is actually finished Flexible — priorities can change quickly Calm under pressure — you don't become overwhelmed when several things happen at once Technologically capable — comfortable learning and using new software and systems An excellent communicator — both written and verbal Discreet and trustworthy — absolute confidentiality is essential Detail-oriented without losing sight of the big picture QUALIFICATIONS Experience as an Executive Assistant, Executive Administrator, Project Manager, or similar role Experience supporting a busy executive or entrepreneur is strongly preferred Demonstrated project-management experience Excellent organizational and follow-through skills Strong written and verbal communication Proficiency with Microsoft Office, especially Excel and spreadsheets Ability to learn new technology and systems quickly Valid driver's license and reliable transportation Ability to handle confidential information with discretion Competitive compensation commensurate with experience and capabilities.

Benefits

and additional compensation opportunities to be discussed with qualified candidates. Thompson employees could work anywhere but they choose to work here, and that's what makes the difference! So, take a look and see if there’s a position right for you to join our family. Experience the Thompson Difference for yourself!

BENEFITS

Blue Cross health plans with $0 deductibles, dental, vision and RX plans Paid life insurance | Short and long-term disability | 401K plan with company match Flexible spending accounts for medical and dependent care | Paid Employee Assistance Program Paid vacation, personal days, and holidays Employee and family discounts The Thompson Organization is an equal opportunity employer and drug-free workplace.

Requirements

Experience as an executive assistant; Comfortable with current technology including Word, Excel, scheduling tools and social media; Able to adapt and thrive in a fast-paced environment with changing and competing priorities; Cheerful, flexible, and able to maintain poise under pressure; Highly organized with excellent time management skills; Attention to detail a must; Excellent verbal and written communications skills; Ability to learn new systems and processes; Comfortable with change plus an eagerness to learn and grow as the company grows; Able to handle confidential information.

Based in historic Doylestown, The Thompson Organization proudly serves Bucks County, the Greater Philadelphia Area and New Jersey. Since 1969, The Thompson Organization has been consistently committed to providing outstanding customer service from the moment you walk into our showroom, to fixing your vehicle in our service department.

We are conveniently located at Routes 313 & 611 in Doylestown, and at Route 611 & the PA Turnpike in Willow Grove. Our dealerships include Thompson Toyota, Thompson BMW, Thompson Lexus Doylestown, and Thompson Lexus Willow Grove. We welcome you to experience The Thompson Difference.