SRS Research Administrator

Job Title SRS Research Administrator Agency Texas A&M University Department Sponsored Research Services Proposed Minimum Salary Commensurate Job Location College Station, Texas Job Type Staff Job Description Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences.

Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. Who We Are Sponsored Research Services (SRS) provides research administration services to The Texas A&M University System. We further the research goals of the university by delivering efficient and superior service to members of the Texas A&M System research community.

Through our services, SRS teams work with several stakeholders to ensure the success of research projects. To learn more, visit https://vpr.tamu.edu/division-units/sponsored-research-services . What We Do Support faculty members with project coordination, financial review and reporting. Interpret and effectively communicate sponsor guidelines to ensure compliance with all requirements.

Budget preparation and compliance verification with sponsor regulations and Texas A&M University System Member policies. Coordinate and compile award documentations in collaboration with internal and external collaborators. Ensure accurate financial close outs of sponsored projects according to guidelines. Who We Want Thrives in a fast-paced environment Delivers exceptional customer service in a high-volume setting Has strong attention to detail and organizational skills Excels at multitasking and managing changing priorities Communicates confidently and effectively with team members and stakeholders Thinks independently and proactively solves problems Works well in a collaborative and customer-focused team What You Need to Know Salary: Compensation will be commensurate to the selected hire’s experience.

Location: SRS offices are located in College, Station, Texas. On-site, hybrid, and remote possibilities will be considered on a case-by-case basis.

Qualifications

SRS Research Administrator I Required Education and Experience Bachelor’s degree or any equivalent combination of education and experience Responsibilities Manage a portfolio of sponsored research projects, serving as the primary point of contact for faculty, sponsors, and departmental administrators. Provide guidance on award administration, sponsor requirements, university policies, and federal and state regulations.

Coordinate post-award activities, including budget revisions, compliance matters, funding modifications, principal investigator changes, and award extensions. Review and approve financial transactions to ensure compliance with sponsor and institutional requirements. Analyze and resolve complex financial and regulatory issues, providing guidance to researchers and administrative stakeholders.

Monitor project budgets, cost-sharing commitments, reporting requirements, and overall award performance. Establish and maintain award records in research administration and financial systems, including budgets, billing requirements, compliance obligations, and reporting schedules. Prepare financial reports and provide information to researchers, departments, sponsors, and auditors as needed.

Manage the financial closeout process for sponsored projects in accordance with sponsor guidelines. SRS Research Administrator II Required Education and Experience Bachelor’s degree or equivalent combination of education and experience Two years of administrative experience in a higher education or business environment Responsibilities Serve as the primary point of contact for faculty, sponsors, and departmental administrators on complex sponsored research projects.

Provide expert guidance on sponsor regulations, award terms, compliance requirements, and university policies governing sponsored programs. Coordinate complex post-award administrative and financial activities, including budget modifications, compliance matters, funding changes, principal investigator changes, and award extensions.

Review and approve financial transactions and commitments to ensure compliance with sponsor and institutional requirements. Research and interpret complex financial and regulatory issues, providing guidance to researchers and administrative stakeholders. Monitor project financial performance, cost-sharing commitments, compliance requirements, and reporting obligations.

Establish awards in research administration and financial systems, ensuring accurate setup of budgets, billing requirements, facilities and administrative rates, reporting schedules, and compliance obligations. Prepare and provide financial reporting and information for researchers, departments, sponsors, and auditors.

Manage the financial closeout process for sponsored projects in accordance with sponsor guidelines. SRS Research Administrator III Required Education and Experience Bachelor’s degree or equivalent combination of education and experience Four years’ experience in administration in a university setting or business environment Responsibilities Serve as the primary post-award contact for faculty, sponsors, and departmental staff, providing expert guidance on complex sponsored research projects and ensuring compliance with sponsor, federal, state, and institutional requirements.

Manage the establishment and administration of sponsored project awards, including setup of financial and regulatory information within research administration and accounting systems. Monitor award activity and provide financial oversight, reviewing expenditures and commitments for compliance, interpreting regulations, addressing complex post-award issues, and preparing financial reports for stakeholders and auditors.

Coordinate sponsor communications related to award modifications, including budget revisions, personnel changes, time extensions, additional funding requests, and compliance matters. Train and mentor junior project administration staff, providing guidance on complex post-award situations and contributing to process and policy improvements.

Oversee the financial closeout of sponsored projects, ensuring all sponsor and institutional requirements are met. Required Special Knowledge, Skills, and Abilities Excellent critical thinking and analytical capabilities with attention to detail and accuracy. Excellent verbal and written communication, organizational, interpersonal, proofreading and time management skills.

Ability to apply problem-solving skills to complex problems, prioritize and manage multiple projects and meet deadlines. Ability to work independently and with minimal supervision. Knowledge of word processing and spreadsheet software. Ability to multi-task and work cooperatively with others.

Preferred Qualifications

Bachelor’s degree in business administration or related field. Experience in sponsored research projects management and/or accounting. Experience within the A&M System or other university setting. Experience interpreting and monitoring compliance with federal regulations, including OMB Circulars and Code of Federal Regulations, as they pertain to sponsored research.

Progressively responsible budgeting and/or project administration experience. Strong mathematical and comprehension skills. Advanced experience using Word, Excel, and FAMIS, and/or Maestro. Why Texas A&M University? We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.

Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. Health , dental , vision , life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 12-15 days of annual paid holidays Up to eight hours of paid sick leave and at least eight hours of paid vacation each month Automatically enrollment in the Teacher Retirement System of Texas Health and Wellness: Free exercise programs and release time Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more Employee Tuition Assistance and Educational Release time for completing a degree while a Texas A&M employee All positions are security-sensitive.

Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.