Events & Marketing Coordinator

Position Summary

The Events & Marketing Coordinator provides high-level event support to the SESCO FL and HQ offices. This role requires exceptional organizational skills, discretion, and the ability to manage competing priorities in a fast-paced environment. This position is responsible for planning and executing internal and external company events, including leadership meetings, training conferences, client functions, and team-building activities — while adhering to defined budgets and ensuring high-quality, cost-effective outcomes.

The ideal candidate will have a minimum of three years of experience in the lighting industry, be able to travel across SESCO’s FL footprint, and possess strong communication, negotiation, and relationship-building skills.

Key Responsibilities

Event Planning & Coordination Lead the planning, coordination, and execution of SESCO FL branch events, such as annual meetings, leadership training, conferences, etc. Plan and execute HQ events including moral and culture building. Example: donations/back to school drive, Thanksgiving food pantry collection, Christmas volunteer opportunities, and employee appreciation events.

Develop detailed event timelines, task lists, and communication plans to ensure smooth execution. Manage event budgets carefully, negotiating vendor contracts and controlling costs while maintaining high standards and maximizing value. Secure venues, catering, accommodations, transportation, and other event-related services.

Provide on-site support during events to oversee logistics and resolve any issues that arise. Manage event calendar and coordination for SESCO FL branches. Gather post-event feedback to continuously improve future events. Serve as a liaison between executives, employees, clients, and external partners as needed. Handle sensitive and confidential information with integrity and professionalism.

Qualifications

& Skills Education: Associate’s degree in Business Administration, Communications, or related field (Bachelor’s degree preferred). Experience: Minimum of 3 years of experience in the lighting industry . 2+ years of event planning and coordination experience. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (Teams, Zoom) Cvent, Canva, Adobe, Eventbrite.

Ability to travel across SESCO’s FL footprint to support events, leadership meetings, and training initiatives. Strong written and verbal communication skills with a focus on clarity and professionalism. Excellent organizational and time management skills with the ability to manage multiple priorities simultaneously. Ability to handle confidential information with discretion and integrity.

Preferred: Corporate event planning experience, ideally within the lighting or electrical industry. Knowledge of project management tools or CRM systems. Strong vendor management and negotiation skills