Accounts Payable Specialist

Accounts Payable Specialist

Located in West Valley City, UT

Full-time

Shift: Day Shift - Monday - Friday

Position Description

SilencerCo is seeking an Accounts Payable Specialist. This position will own the AP email inbox, including responses and resolutions; work directly with Purchasing, Receiving, and vendors to resolve invoice and payment issues; set up new vendors; and assist the AP Clerk with day-to-day transactions. As the ideal candidate, you are a well-rounded problem solver. You will report to the Accounts Payable Manager and collaborate cross-functionally with many key internal stakeholders. Strong communication skills are critical for success.

Job Responsibilities

● Serve as a liaison between internal and external business partners to address queries relating to invoices and payments; resolve issues in a timely and efficient manner

● Manage the AP email inbox, providing timely responses to vendor and internal inquiries and following each issue through to resolution

● Assist the AP Clerk with day-to-day transactions, including invoice entry and credits, to ensure the timely and accurate processing of all valid and approved AP invoices

● Support the AP Manager with the weekly payment run by gathering approvals and resolving holds on invoices

● Reconcile vendor statements as needed

● Create and maintain vendor records, including collecting W-9 and banking information for AP Manager review

● Work directly with Purchasing, Receiving, and vendors to identify and resolve invoice discrepancies (price, quantity, and receipt)

● Manage and resolve aged payables items

● Escalate high-level or unresolved issues to the AP Manager

● Perform assigned monthly close responsibilities and account reconciliations

● Produce reports as required by management

● Support and identify continuous improvement initiatives within the company

● Any other related duties as required

Job Qualifications

● 3+ years of relevant work experience in accounts payable roles

● Intermediate to expert knowledge of Microsoft Office – Excel, PowerPoint, Word or Google Workspace

● Experience using various financial software ERP platforms, Odoo experience is a plus

● High ethical standards of integrity, credibility, and character

● Able to meet recurring deadlines with a sense of urgency

● Able to communicate clearly and respectfully to leaders, peers, and vendors

● Attention to detail while managing multiple tasks

● Effective organizational and time management skills